Do you have an idea for a student program?

Complete these steps:

Step #1: Determine a sponsoring Student Organization or department. Get their approval to sponsor your event.

Every program MUST be sponsored to be affiliated with Westmont College.

**If you do not have a sponsoring organization or department, you can request sponsorship from WAC on the Event Proposal Form found in Step #2.

 

Step #2: Complete the online Event Proposal Form. Event photo

Step #3: Await approval for your event. You will be notified via email from the Campus Life Office.

Step #4: Begin planning. Meet with your sponsoring student-leaders or faculty/staff members.

***Do not begin making reservations, agreeing to terms, signing contracts, advertising, or contacting outside vendors without receiving approval for your event.***

 

Anticipated Timeline

Planning a campus event takes more time than most students suspect. It is Calendar graphicalways best to start early.

8 Weeks Out:

  1. Tentatively choose 3-5 dates to propose for the event.
  2. Create a preliminary budget.
  3. Complete steps #1-3 listed above.

6 Weeks Out:

  1. Ask your sponsor to reserve the room/facility if on campus.
  2. Contact Keith Frazee to add the event to the Student Life Events & Programs Calendar.
  3. Determine needs for tables, chairs, multimedia, catering, campus vehicles.
  4. Schedule meetings through your sponsor for any required approvals. You will need approval if any of the following apply to your event:
    • if using amplified sound
    • if a contract is necessary
    • if risk is involved
    • if fundraising
    • if more than 50 people is anticipated to attend
    • if using a BBQ pit
    • if posting flyers or posters on campus

3 Weeks Out:

  1. Begin advertising. To adavertise your event on the Student Life Facebook page, email Keith Frazee.
  2. Receive confirmation of room/facility reservations.
  3. Continue planning alongside your sponsor.

***NOTE: Programs proposed less than 3 weeks out will not be approved.***