Westmont Activities Council [ 8-10 hours/week ]
The Westmont Activities Council serves the Westmont Community by planning and implementing co-curricular events and programs that support the mission of the college and the educational priorities of Student Life. Students will develop and hone expertise working in program implementation under the guidance and direction of the Assistant Director of Campus Life. Examples of programs and events include focus weeks, after hours events, dances, movies, concerts, educational speakers, current event round tables, etc.
WAC Coordinators will work as a team in the planning and implementation of WAC programming under the guidance of the WAC director and the supervision of the Assistant Director of Campus Life.
WAC Coordinators shall:
- Work closely with the Assistant Director of Campus Life to program approximately 12-15 all-campus events each semester (including frequent weekend events)
- Assist in set-up, implementation, and tear down of WAC events. Work before, during and after all events: set up, collecting tickets, event maintenance, addressing policy violations (sneaking in, alcohol issues, etc.) & cleanup
- Maintain a minimum of three office hours (during business hours) each week in the WAC office
- Attend weekly WAC staff meetings
- Serve as point person for multiple all-campus events each semester
- Have no outside work commitments above ten hours per week
- Meet every other week with the Assistant Director of Campus Life on an individual basis
- Maintain regular communication with the student body through aggressive and imaginative advertising to keep them abreast of campus events and WAC activities through the year.
- Be present the first weekend of each semester for "welcome back!" programming
- Program around the annual Student Life divisional goal
- Collaborate with student organizations, academic departments and campus offices to plan special events
- Attend all student leadership training sessions including the fall and spring retreats and all leadership lunches and Leadership Lunch/Live sessions.
- Keep detailed and accurate records of all event planning
In addition to the above, the Clubs Coordinator shall:
- Administer and oversee the club application process at the beginning of each semester
- Plan club officer informational meetings at the beginning of each semester
- Plan and organize the club kick off dinner at the beginning of the fall semester
- Provide primary support for clubs: includes reviewing funding requests, room reservations, event support, and general support
- Keep website updated with club list and photos
- Serve as point person for the fall community picnic
- Serve as point person for the spring “cupcakes and clubs” event
In addition to the above, the Publicity Coordinator shall:
- Assist with promotion and publicity of WAC events.
- The preferred candidate will have a working knowledge of graphic design and video editing
WAC Coordinators shall possess the following qualifications
- Cumulative grade point average of 2.3 or higher
- Experience with planning and implementation of both small and large-scale programs
- Strong ability to manage time well, meet deadlines, maintain a high level of organization and manage multiple projects simultaneously
- The ability to be self motivated and to work independently when the need arises
- The ability to work in a fast paced office
- The ability and desire to work closely with other student leaders and the Assistant Director of Campus Life
- The ability to relate and work professionally with a diverse student population
- The ability to organize time and resources to develop, promote, implement, and evaluate programs
- The ability to be flexible, creative, and distinct with programming and program promotion
- The ability to manage financial resources effectively and responsibly and to work within a specified budget.
- Maintains full-time student status at Westmont and fulfills the college's eligibility requirements for participation in campus activities as reflected in the Student Handbook.
- Excellent verbal and written communication skills and strong interpersonal skills
- Ease and professionalism in working with faculty, staff, community members, fellow students and local event providers
- Possesses an understanding of Westmont's mission, campus environment and culture (current or previous experience on the programming board or in student leadership is desirable)
- Strives to manifest Christian commitment in thought, word, and deed
All WAC Coordinators shall receive a stipend of $1700 for their commitment from August 2014 to May 2015.