Common Application

Westmont College Student Association

The Westmont College Student Association serves as the “voice” of the student body. This council of elected officers represents the student population to the College administration. WCSA also oversees clubs and helps to fund student-initiated projects and programs around campus. WCSA is committed to connecting and unifying all the constituencies that make up the Westmont community.

WCSA Website (http://www.westmont.edu/_offices/campuslife/wcsa.html)

Executive Council

The President (12-20 hours/week)

The President represents the student body to the faculty, staff, administration, and the Santa Barbara community. This representation will be fulfilled by the President’s presence on college committees and in presentations to various administrators, faculty, alumni, and/or parent groups. The President will oversee WCSA by leading weekly meetings and evaluating all major decisions made by the organization.

The duties of the President include, but are not limited to, the following:

  • Attend all meetings of the Executive Council and Senate
  • Serve as the official representative of the students to the faculty, staff, administration, and the Santa Barbara community.
  • Preside over and set the agenda for WCSA Executive Council meetings.
  • Cast a vote on every Executive Council decision that comes to a vote.
  • Meet a minimum of monthly with the Vice President to discuss issues related to the Senate.
  • As necessary, create joint committees between the Executive Council and the Senate.
  • Appoint WCSA members, and other students, if necessary, to college committees
  • Fill any WCSA vacancies, which occur more than 30 days before a general election, with an appointee. This appointment requires a majority Executive Council vote and three-fourths Senate vote to be confirmed.
  • Veto any vote of the Senate within 7 days of the initial vote. This veto can be overturned by a three-fourths vote from the Executive Council and Senate.
  • Unless otherwise delegated, maintain a record of all bills passed by the Executive Council.
  • Meet with the College President monthly to inform him of student needs and to receive updates about any relevant decisions made by the administration
  • Sit on the President's Council
  • Break ties, when they occur, on official Executive Council votes.
  • Meet weekly or biweekly with the Director of Campus Life    
  • Maintain a minimum of two posted office hours per week

The Vice President (12-20 hours/week)

The Vice President presides over the Senate. The Vice President will sit on college committees and represent the student body in meetings with faculty, administrators, alumni, and/or parent groups.

The duties of the Vice President include, but are not limited to, the following:

  • Attend all meetings of the Senate and Executive Council
  • Facilitate all Senate meetings
  • Prepare and distribute the agenda for all Senate meetings
  • Cast a vote on every Executive Council decision that comes to a vote
  • Function as the WCSA President in the event that the President is unable to perform their aforementioned duties. When acting as President, the Vice President is not able to vote on General Council decisions
  • Sit on committees as appointed by the WCSA President.
  • Lend advice to the President in the process of recommending appointments (which would be subject to both an Executive Council and Senate confirmation vote) to the General Council to fill a vacant, dismissed, or recalled position
  • Break ties, when they occur on official WCSA Senate votes
  • Meet with the College VP for Student Life monthly to inform her of student needs and to receive updates about any relevant decisions made by the administration
  • Unless otherwise delegated, maintain a record of all bills passed by the Senate.
  • Schedule individual meetings with Senators as needed
  • As needed, commission Senate committees and appoint chairs
  • Maintain a minimum of two posted office hours per week
  • Carry out directives of both the Senate and the WCSA President
  • Meet weekly or biweekly with the Director of Campus Life

Business Manager (8-12 hours/week)

The Business Manager oversees the financial outlays and revenues of WCSA; this involves proposing a semester budget, controlling funds, disbursing funds, and offering advice on the appropriation of finances with regard to proposals and daily activities of WCSA.

The duties of the Business Manager include, but are not limited to the following:

  • Attend all meetings of the Senate and Executive Council
  • Cast a vote on every Executive Council decision that comes to a vote
  • Provide the Executive Council with an annual budget. This budget will be discussed, amended, as necessary, and approved by a majority vote at the start of the school year
  • Oversee the revenues, expenditures, and debts of all WCSA monies, and to periodically report the financial condition of all student organizations to the Executive Council
  • Support and guide business managers from other affiliated student organizations funded by student fees. The Business Manager will plan and facilitate a meeting between all of the student organizations’ business managers each semester to discuss student fees and fund distribution.
  • Function as the WCSA President in the event that neither the President nor the Vice President is able to perform their aforementioned duties. When acting as President, the Vice President is not able to vote on General Council decisions.
  • Meet with the College VP for Finance monthly to inform him of student needs and to receive updates about any relevant decisions made by the administration
  • Sit on committees as appointed by the WCSA President.
  • Lend advice to the President in the process of recommending appointments (which would be subject to a General Council confirmation vote) to the Executive Council and the Senate to fill a vacant, dismissed, or recalled position.
  • Maintain a minimum of two posted office hours per week

Communications Manager (8-12 hours/week)

The Communications Manager ensures seamless communication between the Executive Council and the Senate and communicates the plans and purposes of WCSA to the student body.

The duties of the Communications Manager include, but are not limited to the following:

  • Work with the Senators to create a bimonthly "This Week at Westmont" summary of important events and issues for Senator hall publications
  • Sit on committees as appointed by the WCSA President
  • Ensure that meeting minutes, agendas, bills and other relevant documents are posted to the WCSA site in a timely fashion
  • Periodically review and update WCSA documents in shared Google drive
  • Receive and distribute all official communications on behalf of the student government
  • Work closely with campus publication groups to promote an understanding of the work of WCSA
  • Coordinate design projects (either enacting the design on various creative platforms themselves or assembling a team to create the desired material)
  • Meet with the College VP of Administration monthly to inform him of student needs and to receive updates about any relevant decisions made by the administration
  • Work with SB Community members on local projects such as Montecito Beautification Day and other important events
  • Unless otherwise delegated, take complete and accurate minutes of all Senate and Executive Council meetings and distribute minutes, decisions and action items to all Council members within 48 hours of the WCSA meetings.
  • Maintain a minimum of two posted office hours per week.

Chief of Staff (8-10 hours/week)

The duties of the Chief of Staff include, but are not limited to the following:

  • Support the WCSA President and Vice President through administrative record keeping and follow through
  • Collect ambassador report forms and work closely with ambassadors in their liaison roles
  • Sit on committees as appointed by the WCSA President.
  • Make room preparations and reservations for all Executive Council and Senate meetings
  • Notify WCSA members of the time and place of all meetings
  • Be responsible for monitoring the implementation of legislation from the Executive Council and the Senate
  • Maintain a record of all bills passed by the Senate
  • Maintain a minimum of two posted office hours per week        
  • Work closely with WAC to manage and maintain WCSA Office including e-mail and phone lines

Senate

Hall Senators (8-10 hours/week)

Hall Senators represent the six residence hall populations on camp (Page; Clark; Emerson; Armington; VK; Ocean View/Off Campus). One Senator will be elected per hall. The primary responsibility of the Senators is to consult and work closely with residence hall students to get input and ideas on ways to improve the student experience.

  • Represent students from your residence hall or constituency to WCSA and campus administration
  • Communicate with students & administration on campus issues
  • Work closely with the Executive Council to distribute Student Fee dollars in the best interests of the College and the students
  • Draft and present bills to the WCSA Senate that represent changes or improvements that will benefit the College and the student body.
  • Cast a vote on every Senate decision that comes to a vote.
  • Attend and participate in weekly Senate meetings
  • Convene and meet every other week with a hall council and/or do at least 2 hours of canvassing to your constituency each week.
  • Meet monthly with residence hall staff to coordinate on hall issues and ideas.
  • Meet monthly with Director of Campus Life and respective Residence Hall Director.

Academic Senator (8-10 hours/week)

The duties of the Academic Senator include, but are not limited to, the following:

  • Serve on the Academic Senate committee
  • Sit on committees as appointed by the WCSA President.
  • Attend and participate in weekly Senate meetings.
  • Cast a vote on every Senate decision that comes to a vote.
  • To draft and present bills to the WCSA Senate for any issues WCSA or the students deem necessary.
  • To meet at least twice a semester with the College Provost to discuss academic issues as they relate to student experiences and interests
  • Maintain a minimum of two posted office hours per week.