Away-Abroad Students (Returning for Spring)
Make Spring housing plans in advance
Students who are, or will be, away-abroad during the Fall semester (through programs coordinated by the Off Campus Programs Office) should consider their Spring housing plans for their anticipated return as early as possible. This is particularly important for those who wish to reside off-campus and commute because the time to request to live off-campus for the Spring semester is during Housing Sign-Ups for Next Year in March (See Off-Campus Commuter Sign-Ups under Housing Sign-Ups for Next Year). We limit the number of off-campus commuters in order to comply with Santa Barbara County regulations (See Requirements for Commuters). For those returning to college housing in the Spring (i.e. campus and Ocean View), most available spaces are likely to be scattered among the upper class residence halls.
Students away-abroad may be apprehensive about returning to a relatively full campus at mid-year. This is understandable because most residents remain in their same room for the entire year, and few completely open rooms will become available for incoming roommate groupings. For this reason, we urge current residents and students returning from away-abroad to fill any openings by mutual request. When a completely open room is available, it is usually assigned to away-abroad groups (according to class standing) which can fill the room. In other words, a group with seniors returning from abroad would be assigned to an open room before a group of juniors would be considered, or any group of students who already in campus housing. See also Fall-To-Spring (Transitioning to Spring) for more information that pertains to both Fall residents and students returning from away-abroad.
How and when to request housing
Students who wish to reside off-campus for the Spring semester, after returning from studying away-abroad in the Fall, should have reserved off-campus during Housing Sign-Ups for Next Year in Feb/March, and specifically Off-Campus Commuter Sign-Ups. If an advance reservation was not secured during Housing Sign-Ups in March, it may still be possible to get approval at a later date.
There are several requirements for getting approval to live off-campus.
- Attendance at a previous Off-Campus Living Workshop is required.
- The OCL Agreement form must be submitted.
- The online request for off-campus must be submitted. The request deadline refers to the period of housing sign-ups during the prior month of March.
Away-abroad students who do not have a confirmed off-campus housing assignment for Spring (housing code: OCL) should submit their online housing request for housing by November 1. Requests to live off-campus (OCL) must be made by email to the Housing Director, as the online forms do not offer OCL.
- Away-abroad students have until November 1, 2015 to submit one of the two online forms below.
- Students in college housing also have until November 1, 2015 to complete a Spring housing request with one of the online forms below. We are no longer using a paper form for a housing change or roommate requests.
Online Request Forms (deadline: November 1):
The first two request forms below are operative, but the OV forms will not be operative unless any completely-open apartments will become available for request at a later time.
- Request to Fill Opening with a Resident Who Will Stay in that Same Room. This is an "in-fill" group request which allows you to "fill an opening" with a current Fall resident in college housing who will remain in his/her same room. We call these "slam dunks" if all the parts align for a placement. Use this to fill an opening by mutual request with a current and continuing resident who will stay in that same room. It may be used for different group sizes in that room (e.g. one student may join another in a designated triple room, even if the third space is not part of the request). In order to succeed, each participant in the group request must agree to the group request by ACCEPTING it before the November 1 deadline AND the opening in the room must be confirmed by Housing by the time we make placements in mid-November.
- Request for Specific Location. This is for a specific location as an individual request OR as a mutually-requesting group. This form allow a group to request a specific residence hall and even a specific suite, section, or apartment as a primary request. However, this form also allows other preferences beyond the specific and primary location. For example, if Ocean View is the primary request, other hall location preferences could be ranked like this: Other Preferences: [VK, AR, CL, EM]. Since few completely-open rooms become available at mid-year, it is prudent to supplement a specific, primary request with ample location preferences in the event we cannot grant the primary request. Note: the class standing of the away-abroad student is used to determine how requests are prioritized. If away-abroad students have less than senior standing, the chances are slimmer for getting a group into one of the few completely-open rooms at mid-year. The chances for current campus residents to move to a completely-open room are slim at best, since students who are returning from away-abroad have priority for completely-open rooms.
- Group Request #1 for Ocean View. THIS FORM IS NOT OPERATIVE AT THIS TIME. This request is for an entirely NEW grouping at the OV apartments and does not involve a current resident at OV seeking to fill a current or expected opening. This form will only be activated by Housing if one or more completely-open apartments will be available for the Spring.
- Group Request #2 for Ocean View. THIS FORM IS NOT OPERATIVE AT THIS TIME.Since Ocean View has both 3-person and 4-person apartments, this request allows for a second request for a differently-sized grouping. Again, this is not for in-fill situations to join a current resident at OV. This form will only be activated by Housing if two or more completely-open apartments will be available for the Spring.
Submissions after November 1 are not likely to be considered until after others are already assigned. If away-abroad students are trying to fill an opening in a room by mutual request with a campus resident (which is highly recommended), the current campus resident must ACCEPT the grouping with the appropriate online request form.
If a student submits both request form #1 and #2 above, The Request to Fill Opening ... will be considered primrary and final. If it is not achievable, the Request for Specific Location will be referred to for making a placement.