c Westmont | Student Housing

Information: Housing Requests for Next Year

Overview

Each spring, enrolled students choose housing for the upcoming academic year by participating in the annual housing process called "Housing Reqeusts for Next Year." Housing for the Fall 2018 semester will be assigned through this process. The process considers some housing requests for the Spring 2019 semster, as well (i.e. off-campus living and flex-triples--see below).

Click here to skip directly/go to the Housing Request application
 
Stay on this long page to learn about how the online application works, and to read all the information about the process:

Timeline and Deadlines

Group Request: How the Housing Request application works

Due Dates, Notification Dates, & Selection Events

Flex-Triples & designated triples

Off-Campus Living

Types of Housing

The Point System

Squatters Rights

Class Year Distribution

Proxy Authorizations

Eligibility

Residence Requirement

Timeline & Deadlines
Off-Campus due to Special Circumstance applications Due Date: Tues., February 21
Off-Campus by Lottery applications Due Date:

Tues., February 21

Off-campus decisions made & announced Notification date:

Friday, February 24

extended to March 6

Ocean View applications (both by squatters rights and new apartment groupings) Due Date:

Friday, March 3

9:00AM

Ocean View decisions made & announced Notification date: Monday, March 6
Ocean View room selection Selection Event: Wed., March 8 in Adams 217 at 8:30p
SPRING BREAK   MARCH 13-17
GLC (Global Leadership Center) applications (both doubles and flex-triples) Due Date:

Tues., March 21

GLC decisions made and announced Notification date: Wed., March 22
GLC room selection Selection Event in Page-MPR: Thursday, March 23 from 3:00-4:05pm
SPRING SING WEEK   MARCH 27-31
Triple applications (excludes GLC flex-triples, as they are requested earlier). This includes VK triples, and Flex-Triples in Armington, Clark, Emerson & Page). Squatters Rghts are recognized on the request form, when applicable. Due Date is EXTENDED:

MONDAY, April 10 by 11:59pm

Triple decisions made & announced Additional Notification date: Tues., April 11
Triple room selection

1st Selection Event is in Founders Founders Dining Room.

2nd triple event is in Clark-A lounge.

Thursday, April 6 from 3:00-4:00pm

 

 

Monday, April 12 from 3:45-5:00pm

Double applications NEW Due Date: Tues, APRIL 18 by 11:59pm
Double decisions made & announced Notification date: Wed.,, April 19
Double room selection Selection Event: Clark-A lounge Thurs., April 20 from 3:00-8:00pm
Solo + allows for individual requests and the + (plus) indicates it will also allow groupings. Solo requestors may be placed with other solo requestors, or be placed in rooms where openings become available.   Monday, May 15
How the Housing Request application works

ATTENTION: It is essential to request before the respective Due Date. No late requests are accepted.

1. It is prudent to request MORE THAN ONE type of housing on the application. You will be able to see on the drop-down menu what types of housing you are elgibile to request. Also, you do not need to wait to submit your several requests. In the event your primary request does not succeed, your other types should be in place. You want to make sure at least one type of request succeeds and qualifies you to reserve housing for next year!

2. The Housing Request functions primarily as a GROUP Application. The only exceptions are for individual requests to live off-campus, and Solo Plus. Also, any student with an approved housing accommodation from the Office of Disability Services should contact Housing for assistance prior to the Due Date for type of housing desired.

3. Submitting a Housing Request is merely THE FIRST STEP. After a request is submitted, WATCH for an email notification from Housing to learn if your request "qualifies" to proceed to the final step or if it "does not qualify." If your request qualifies to proceed, at least one member of your group (or your pre-authorized proxy which has been authorized with the online form) MUST attend your selection event to select a specific room.

WARNINGS: If you (or your pre-authorized proxy) fail to attend your selection event to select a specific room, you will forfeit your opportunity to select that housing. It will be given to the next qualifying group for that type of housing.

If your group fails to attend a selection event, each member of the group will need to START OVER and re-submit housing requests. This is because once a group has been qualified to select a room, their names are automatically removed from ALL subsequent requests within the Housing Request application. This is crucial because the housing process is sequential, and we must remove names in order to preserve the integrity of the housing data in subsequent groupings.

4 Notice how your housing request EVOLVES while you are creating it. This is because the students in your grouping will determine what location/dorms are available to your group. If you encounter a requirement or error message, that needs to be resolved.

After you login to originate a Housing Request, you will see your name displayed in the grouping box as a Group of 1. To put another name in your grouping, use the Search function to find another specific student and press ADD or the (+) symbol. You should then see a Group of 2 displayed. If you try to add someone and a message indicates that you cannot add that student, it will be because the type of request does not allow that student, or that student is already in an existing request. EXAMPLE: If you try to add a rising sophomore to a request for GLC, the program would not allow you include that student because only seniors and juniors may be in group requests for GLC. The same would be true in requests for Ocean View. If you need to remove a name from your grouping box, press the DELETE button or (-) symbol.

As you add names to your grouping, your location options will be displayed and may change as you add or remove names. Your location options on the screen will depend upon the class standing of members in your group. Your location options also depend on the number of participants in a group. EXAMPLE: If a Triple is requested, the form will require 3 students for the grouping. Groups with less than three will see a message indicating that the group size does not qualify for a triple.

When you create a Flex-Triple, look for the change which occurs after the third student is added. In the grouping box, once a Group of 3 is displayed there will also be selectable boxes for the Fall and Spring semesters. They are pre-selected, but you may de-select to make your specific Flex-Triple. There are no selectable boxes for designated triples (VK) because the occupancy may not be changed in these rooms.

For more information about points and types of housing, see:

Due Dates, Notification Dates & Selection Events

IMPORTANT: Due dates are firm and non-negotiable. New requests can only be submitted prior to the Due Date for that type of housing. Due Dates are displayed on the Housing Request application, and may be viewed in advance in the table above: Timeline and Deadlines. Also, changes to existing requests can only be made prior to the respective Due Dates. Once a Due Date is reached, that type is nullified and cannot be requested or edited. Due Dates also indicate the sequential order in which the types of housing will be reviewed.

CRUCIAL: Watch for Notification Dates, which almost immediately follow Due Dates. They can be seen on the Housing Request application, and in the table above: Timeline and Deadlines. Notifications refer to the email messages from Housing to indicate when a group request has been qualified (or not) to select a room. They will include a specific request time (e.g. 4:07pm) and location (e.g. Clark-A lounge) for the selection event.

ESSENTIAL: You must attend your Selection Event to complete your housing reqeust. The Selection Dates are NOT indicated on the Housing Request application because not all requests qualifyto select. However, they are shown in the table above: Timeline and Deadlines. The Selection Date, which is communicated by email for a qualified request, indicates when students must follow-up and attend the respective event (in person or by electronically-authorized proxy) in order to select a specific room. If your group fails to select a room (by at least one member of your group or proxy) at the scheduled selection event, your request will be forfeited and it will be offered to the next qualifying group. Only those who are invited by Housing may attend a Selection Event.

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Flex-Triples & designated triples

The only designated triple rooms will be throughout VK (and for next year's first-year students in Page). There is no flexibility to change the occupancy of VK triple rooms or the Ocean View apartments..

All other rooms on campus are double-occupancy, but they may become Flex-Triples by request.

IMPORTANT: Use the Triple request to create a Flex-Triple in Armington, Clark, Emerson or Page (for either Fall or Spring semester, or both). The Double request is NOT used to create a Flex-Triple. Seniors and juniors may create a Flex-Triple for the GLC within the GLC request form.

The Flex-Triple gives maximum flexibility for students transitioning to and from off-campus programs. EXAMPLES: if students have a friend going to an off-campus program in the Fall, they could enjoy a double in the Fall for just the two of them, and then arrange in advance for their friend returning in the Spring to join them by creating a threesome through a Flex-Triple. Alternatively, a student who is planning to be on an off-campus program for the following Spring could create a Flex-Triple in the Fall with two other students, and the two remaining students would then reside in that room (without the third roommate) during the Spring.

The Housing Request application separates Double requests from Triple requests in order to give students the opportunity to create both types. Students who choose a Flex-Triple option will receive some priority consideration among groups with equal points, but triples do not increase the points in a group. Also, Flex-Triples are considered prior to Double requests so they have a higher chance of succeeding.

NOTE: The Flex-Triple option may be limited, so it is not guaranteed.

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Off-Campus Living

About 140 students will live off campus.

Seventy of those students will live in the off-campus Ocean View apartments (new housing code: LCOV, or Local Commuter at Ocean View, aka OV). Though OV is a college-owned facility, residents will have more independence and ownership for the structure of their community—primarily through an apartment association model. There will no longer be Resident Assistants or required closed hours in OV.

Some of the remaining seventy off-campus spots will be granted to students who will get approval to live off campus based upon their special circumstances. Qualifying special circumstances include students in at least one of the following categories:

  • Married or single with a dependent child
  • 25 years of age or older, as of the beginning of the Fall semester
  • Part of a specific accommodation from the Disability Services Office
  • Enrolled in Westmont Downtown in either Fall or Spring semester of the applicable academic year. Off-campus is ONLY granted within the same academic year.
  • Seniors who live locally, will live at home, and will graduate by May 2018
  • Fifth-year students enrolled in the Education Credential Program

Students who will be seniors next year, but do not meet one of the special circumstances listed above, will be able to apply for Off-Campus-by Lottery. Students can apply either as an individual or in groups of up to six students. Students graduating in December 2017 are not automatically granted off-campus living, but will be able enter the off-campus lottery

Students must be in good standing with Student Life, and in good academic standing, to be considered for living off-campus.

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4 Types of Housing

1. OFF-CAMPUS: There are three categories for off-campus.

  • OFF-CAMPUS due to Special Circumstance: called Local Commuter in SB on the request application. This is an individual request only, and the circumstances must be verifiable.
  • OFF-CAMPUS by Lottery: also called Local Commuter in SB on the request application. This may be an individual or a group request (up to six students). Off-Campus by Lottery may ONLY be requested by completely senior groupings.
  • OFF-CAMPUS at Ocean View: called Local Commuter at OV on the request application. Requests must have a Group of 3 or a Group of 4 to qualify. OV is for seniors and juniors only. Due to expected demand, groups which include one or more juniors may be less likely to succeed.

2. GLC: This is called Global Leadership Center (GLC) on the request application.

  • GLC may be requested as a double configuration or as a Flex-Triple. A flex-triple may be for one or both semesters.
  • GLCis for seniors and juniors only. Due to expected demand, groups which include one or more juniors may be less likely to succeed.
  • A meal plan is not required for residents in GLC, but it is optional. GLC residentshave the "NO" meal plan recorded, but may request one of the meal plans in writing to the Housing Director.

3. TRIPLES: called Triples (excluding GLC) on the request application. We exclude GLC in the title because the GLC form has it’s own Flex-Triple option. This also gives some seniors the opportunity to request VK or flex-triples elsewhere in the event they are unsuccessful in getting into GLC.There are two categories for triples:

  • Designated triples (for the entire year): VK. Note: if a group of 2 qualifies to select a VK room, the third student (transfer or returning) will be assigned later by the college.
  • Flex-Triples may be created and requested for the Fall or Spring semester. All rooms in Armington, Clark, Emerson and Page may be requested as Flex-Triples. There needs to be 3 students for either the Fall or the Spring in order to qualify as a Flex-Triple. NOTE: there is a limit on how many Flex-Triples can be allowed.

4. DOUBLES: All campus rooms are doubles, except for VK and first-year rooms in Page.

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The Point System

Each student in a Housing Request has a point value, but points are NOT viewable on the form. Points are based upon class standing, and are internally referenced to determine which type(s) of housing and which dorm locations will be offered on the request application. EXAMPLE: Only seniors can comprise a group to request GLC, Ocean View, Van Kampen, or Off-Campus by Lottery.

Group Points Rather than Individual Standing

The annual housing request process (for 2017-18) will give priority to the class standing of the GROUP, not the individual with the highest class standing. Class standing is derived by the combination of the individual total units earned (through Fall 2016) AND the number of units enrolled (for Spring 2017). Then, the points of all group participants are averaged to determine the point total for that group’s request. Listed below are the classifications and the point value given to each class.

Current Seniors (108+ units): 5 points

Rising Seniors (92-107 units): 4 Points

Rising Juniors (59-91 units): 3 Points

Rising Sophomores* (0-58 units): 2 Points

*Any student who began Westmont as a first-year student in Fall 2016 will be considered a rising sophomore, regardless of unit total.

The average point total of each group will determine priority for that group’s room selection time. For example, a group of two current seniors and a rising sophomore would have an average of 4 points (5 + 5 + 2 ÷ 3 = 4). Alternatively, a current senior and two rising seniors would have an average of 4.33 points (5 + 4 + 4 ÷ 3 = 4.33). The second group example would receive an earlier room selection time because their group average point total is higher. Students who choose a Flex-Triple option will receive a priorityselection time before others select rooms for that location. However, the Flex-Triple option may be limited, so it is not guaranteed.

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Squatters "Privilege" (aka "Rights")

The option to choose to reside in the same residence hall again is available to many campus residents** (including first-years in Clark and Page). Squatters groups for Clark and Page may ONLY include rising sophomores. Squatters for VK mayinclude one or more rising sophomores in the group. Squatters for OV may not include rising sophomores. Also, squatters in OV may request to remain in their same apartment. This option is not available for squatters on-campus, so the room must be selected at the respecitive selection event.

**Squatters Privilege is not available to Emerson residents this year, but will be available for 2018-2019.

Squatters Privilege does NOT reserve the same room in the residence hall through the online process. This is one reason for the name change from "rights" to "privilege." Rather, qualified Squatters groups will get an earlier time to select a specific room than non-squatters requests with the same amount of points in their group (for the same housing type). EXAMPLES: Seniors squatting in VK will select their rooms before new senior VK groupings with the same number of points; qualifying junior groupings will select their rooms before new junior groupings. A sophomore group with squatters privilege does not have more privilege than a senior/junior group without squatters privilege. The sophomore group with the squatters privilege will be considered before other sophomore groups with the privilege.

Squatters If your group fails to select a room at your selection event, even if you have a qualified squatters group, your request will be forfeited and it will be offered to the next qualifying group.

There is no separate request process for Squatters Rights, as the Housing Request application recognizes students’ current housing assignments. When applicable, the words Sq. Rights will be displayed with the location option(s) on the request application.

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Distribution of classes in the residence halls
  1. The entire incoming first-year class and about half of rising sophomores will reside on upper campus in Clark, Emerson and Page. Returning sophomores in Page may choose to live as a double or as a triple. The triple furniture will remain in the room, even if a double is granted.
  2. Other sophomores and some juniors: About half of rising sophomores will reside in Armington, and some juniors may reside there. A few sophomores may be able to reside in VK.
  3. Juniors and some seniors will reside in Van Kampen, but it is possible that some sophomores may reside in VK. No juniors or seniors (other than RAs) will reside in Clark, Emerson, or Page.
  4. Students who will be seniors by the end of Spring 2017 will have priority for Off-Campus and to live in the new GLC. Those seniors who have studied abroad at some point during their time at Westmont will be given additional priority for living in the GLC. Unless a student qualifies for a special circumstance (see Off-Campus Living below), only students who will be seniors by the end of Spring 2017 will have the option of applying to be one of approximately 140 students to live off-campus either at the Ocean View Apartments or in non-Westmont housing.

The table below provides an overview of the approximate percentages of class representation in each hall:

Page

Emerson

Clark

Armington

VK

GLC

First Year

70%

70%

70%

Sophomore

30%

30%

30%

67%

?%

Junior

33%

85%

2%

Senior

15%

98%

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Proxy Authorizations

At least one member of a qualified group must attend a selection event in person to select the specific room (or apartment). IMPORTANT: In the event that not one member of the group can attend to make the selection, the group members should authorize at least one other student to attend their respective selection event in their place.

To have another student (outside of your grouping) select your room (or apartment) at your respective selection event, you must authorize him or her with the online Proxy Form in advance. The authorized proxy must be a current Westmont student, and he/she must attend your selection event at the correct time. You are responsible for giving your group’s selection time to your proxy.Selection times will be communicated byHousing.

This may be helpful for athletes, and any others, whose schedules conflict with the selection event for their qualified group request.

WARNINGS: Do NOT wait until the last minute to submit the online proxy form because a technical snafu may thwart your request. Electrical outages and network malfunctions have occurred a number of times over the years. Verbal requests on behalf of an absent student or group will not be considered during a selection event.

If you and your group fail to authorize a proxy in time for your selection at your selection event, or your proxy fails to appear to select your room , no housing will be reserved for you.

If your group fails to attend a selection event in person or by proxy, each member of the group will need to START OVER and re-submit housing requests. This is because once a group has been qualified to select a room, their names are automatically removed from ALL subsequent requests within the Housing Request application. This is crucial because the housing process is sequential, and we must remove names in order to preserve the integrity of the housing data in subsequent groupings.

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Eligibilty

To participate in the annual housing process, you must be enrolled for the Spring 2017 semester and be planning to return the upcoming academic year. If you plan to be away-abroad for either semester, through the Off-Campus Programs Office, you maybe included in a Group Application. In such cases, the Flex-Triple option is highly recommended.

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Residence Requirement

Full-time students are required to live in on-campus residence halls unless they have either secured a spot at the Off-Campus Ocean View apartments, or have received approval to live off-campus as a local commuter from a non-Westmont property. Students who do not participate in the annual housing request process will be assigned housing in early summer on a space-available basis.

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