6.11 Education Assistance Benefits for Employee, Spouse and Dependents
The college offers education assistance for regular full-time employees,
their spouses, and their dependent children. In addition, the benefits
for employees and their spouses are available to retirees and their
spouses. This benefit provides a full or partial waiver of tuition
at Westmont and other selected colleges and universities. Employees
are eligible for education assistance benefits beginning with the
next semester following date of hire. Employees who are on sabbaticals
or other paid leaves of absence continue to be eligible for the benefit.
If a dependent of an employee is receiving the education assistance
benefit at the time the employee dies or becomes totally and permanently
disabled, the dependent will continue to receive the benefit for the
remainder of the current semester plus the same level of benefit for
the following three semesters. If an employee with 10 or more years
of continuous service at Westmont dies or is totally and permanently
disabled, and the education assistance benefit is not being used at
the time, the spouse and dependent children of the employee will remain
eligible for four semesters of education assistance benefits if they
begin using the benefit within two years of the date of the employee's
death or disability.
Employees who want to use this benefit for themselves or their dependents
at Westmont or another college must complete an Education Assistance
Application each semester and submit it to the Human Resources office
to verify benefit eligibility.
Regular full-time employees are eligible to enroll in one on-campus course per semester and one course during on-campus Mayterm with no tuition charge. If the class is held during the normal work day the employee's supervisor must approve the flexible work schedule based on the needs of the department. Full-time students have preference for class enrollment. Employees are responsible for paying all charges other than tuition. This benefit does not apply to private lessons, independent studies, and tutorials. A reduced benefit is available for on-campus Mayterm classes with less than eight tuition-paying students. Employees must first complete an Education Assistance Request online request form. Second, employees must complete a Non Matriculate Application Form and an Add/Drop Form (to be signed by the instructor) in the Student Records office.
Spouses of regular full-time employees are eligible to enroll
in one on-campus course per semester and two courses during on-campus
Mayterm with no tuition charge. Full-time students have preference
for class enrollment. Due to limitations imposed by the County of
Santa Barbara, no more than five spouses may enroll in classes for
credit in any regular semester. However, there is no limit to the
number who may audit classes. Employees are responsible for paying
all charges other than tuition. This benefit does not apply to private
lessons, independent studies, and tutorials.
A reduced benefit is available for on-campus Mayterm classes with less than eight tuition-paying students. Employees must first complete an Spouse Tuition Assistance Request Form using the online request form.
- Dependent Children Enrolled at Westmont:
Education assistance benefits are available to regular full-time employees for their children who meet the IRS definition of dependent children. The benefit can be used for eight regular semesters or off-campus Mayterm classes per eligible dependent, and an unlimited number of on-campus Mayterms until a bachelor's degree is earned. Off-campus Mayterm programs count as a regular semester. A reduced benefit is available for on-campus Mayterm classes with less than eight tuition-paying students. All regular admissions requirements must be met. This benefit does not apply to overloads, private lessons, fees or tutoring. Employees must complete an Education Assistance Request for Dependents online request form (login using your Westmont user name and password).
The education assistance benefit for dependents for regular semesters
and off-campus Mayterm programs is equal to:
(prior to beginning of semester)
|Less than 4 years
||25 % of tuition
||50 % of tuition
||75 % of tuition
||100% of tuition
* Full-time employment at other institutions of higher education
immediately prior to beginning full-time employment at Westmont
will be credited as service in qualifying for the education assistance
benefits for dependent children. Employees who began full-time employment
prior to January 1, 2002, will be credited with an additional four
years of service eligibility for this benefit.
Regular employees who work at least 1560 hours per year but less
than 2080, exclusive of overtime hours, will be eligible for 80
percent of the benefit for their eligible dependents.
Employees are responsible for paying all charges other than tuition
except that health fees will be waived if the dependent is covered
by one of the Westmont group medical plans.
Dependent children are required to apply for a Cal Grant through
the financial aid office prior to March 1 in order to be eligible
for education assistance benefits for the following fall semester.
If a Cal Grant is awarded, the education assistance benefit will
be the difference between the Cal Grant and the scheduled education
assistance benefit. Failure to make application will result in the
reduction of the benefit by an amount equal to the maximum Cal Grant.
Students may retain all scholarships, grants and aid with no reduction
of the education assistance benefit as long as the total amount
does not exceed tuition. All financial aid must be reported to the
financial aid office.
- Dependent Children Enrolled at Other Colleges:
Education assistance benefits are also available at many
other colleges and universities. The benefits are subject to the
same limitations and conditions that apply for students enrolled
at Westmont. In programs where Westmont pays the tuition at another
institution, the benefit will not exceed the tuition at Westmont.
In addition, each program and participating institution has its
own conditions that must be satisfied. The number of opportunities
may vary from year to year and the admission requirements of the
other schools must be met. Westmont participates in the Christian
College Consortium (CCC) program, the Coalition of Christian Colleges
and Universities (CCCU) program and the Tuition Exchange (TE) program.
Information and application for all three programs (CCC, CCCU and TEI) can be obtained from the admissions office.
Tuition Exchange covers Fall and Spring Semesters only, and if awarded, will be renewed each year the employee remains at Westmont. Applications for these programs are accepted between September and January of the preceding year, and decisions are made by mid-March. The admissions office will send out information in September of each year on these programs with a call to apply. Interested prospective students
should contact the appropriate office at least one year before anticipated
enrollment in order to understand the procedures, prospects for
an exchange, deadlines, etc.