6.3 Vacation

Vacations provide the opportunity to take paid time away from work for valuable physical, mental and spiritual refreshment. Employees are encouraged to use all the vacation time for which they are eligible.

Regular full-time and part-time employees are eligible for paid vacation. During the first five years of service, the annual vacation is 10 days for full-time non-exempt employees, and 15 or 20 days, depending on position level, for full-time exempt employees.

After five years of service, full-time employees accrue one additional vacation day per year until a maximum annual vacation accrual of 15 days per year is reached for non-exempt employees and 20 days per year is reached for exempt employees. Employees who are assigned to work less than 2080 hours per year are eligible to accrue a pro-rata share of vacation based on their positions.

Vacation time is earned at the rate of 1/26 of the annual amount per pay period, on the basis of actual hours paid. When employees work fewer hours than their normal schedule, or if their schedule is reduced, fewer vacation hours will be earned. Vacation time accrues on no more than 80 paid hours per pay period, less unpaid absences. At any time following completion of the introductory period, employees are eligible to use vacation time up to the amount of annual vacation they are eligible to accrue by August 31 of that year, subject to supervisory approval.

All annual vacation for which employees are eligible is available for use beginning September 1 of each year, subject to supervisory approval. Vacation taken before it is earned is considered a pay advance. If an employee leaves employment before the vacation time is earned, the college will request repayment of that vacation. Any unused vacation time at the end of the vacation year (August 31) will be carried over to the next year. The maximum amount of earned vacation available in any vacation year, including carry-over from the prior year, is one-and-one-half times the employees' vacation eligibility. Therefore, if the amount of vacation time an employee carries over from one year to the next year exceeds one-half their vacation accrual for the new year, their annual accrual amount for the new year will be reduced so that the total amount of vacation time available for the new year (carry-over time plus new accrual) will not exceed one and one-half times their annual vacation accrual for the new year. In order to encourage employees to use all their annual paid vacation, employees will not be paid for vacation time while working.

Vacation pay advances for accrued vacation time are available upon request. An advance must be for no less than five days pay and the payroll office must receive the request seven working days before the day the advance is needed. Vacation may be used, subject to supervisory consent, for any purpose, in increments of 30 minutes.

back next