6.5 Sick Leave

All regular employees (see 6.1) assigned to work at least 953 hours per year are eligible to accrue paid sick leave. Full-time regular employees earn sick leave at the rate of 1.25 days for each month of completed service. Unused sick leave may be carried forward for future use with no limit to the amount of time banked. All unused sick leave will be forfeited upon termination of employment. Part-time employees earn sick leave on a pro-rata basis based on their work schedule.

The usage of sick leave is subject to the following guidelines:

  • Sick leave is to be used for personal illness or injury that prevents an employee from working. It may also be used for dental/medical appointments after personal leave has been exhausted and may be used in increments of 30 minutes.
  • Up to one-half of the annual sick leave accrual that is available may be used each year to care for a sick or injured member of the employee's family including parent, child or spouse.
  • Westmont’s practice is that employees who are out for three or more calendar days will be provided leave paperwork and considered on leave (See 6.6 for FMLA information)
  • Staff who will be out on medical leave for more than 10 workdays must apply for State Disibility Insurance (SDI) benefits. After 10 workdays, sick leave cannot be paid until the SDI claim has been fully completed and coordinated pay arrangements have been made with Human Resources.
  • Sick leave cannot be used as extra vacation, holiday or for any other paid time-off purpose.

In some circumstances, accrued sick leave may be used to supplement Long-Term Disability Insurance, Workers' Compensation Insurance or State Disability Insurance payments, up to 100 percent of an employee's net pay at the time of total disability. The Human Resources office assists employees in determining how to coordinate and maximize their benefits.

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