The Hiring Process:
Time Cards, Pay Schedules and Breaks
• Supervisors are responsible for ensuring that each student employee set up an OATS Time card. A pdf tutorial on the creating a time card can be found at the following link- TimeCard Tutorial
• The online OATS Time card system can be found at the following link- OATS Time Cards Students will need to use their Westmont email and password to accesst the system.
• Once a time card has been established for student employees, supervisors are responsible for making sure students fill time cards out weekly and take the necessary steps to processing the time card for submission. Please make every effort to have employees turn time cards in by the due date for that pay period. Please refer to or print a copy of the current Pay Schedule for your student.
Mayterm/Summer Pay Schedule
• A student should NOT submit a time card prior to completion of the work authorization process. Failure to do so can result in a delay in paying student wages.
Breaks and Meal Periods
• Supervisors should make certain that student employees take their authorized rest periods and meal breaks.
Please refer to the chart below.
|Work Period||< 5 hours||> 5 hours||+ 6 hrs||+ 10 hrs. but less than 12||+12 hrs.|
|30 min. meal break REQUIRED||NO||YES||YES||YES, during first 6 hrs. and second break||YES, one during each 6 hr. period|
•As required by state law, staff who work at least five (5) hours per day must take an unpaid lunch period of at least 30 minutes and are eligible for two 10-minute paid breaks.
• Please make note of the following changes to the current student employee
meal and breaks policy. Rather than verifying meals and breaks each day on time
applicable, based on the number of hours worked), effective December 1st, student employees will instead be
assumed to have voluntarily skipped their breaks and meal periods unless they have submitted a signed Meal and Rest Period penalty
authorization with their time sheet.
If needed this form is available here or also on the
Payroll Office webpage, or available in hard copy from the Payroll
All student employees are not only permitted but encouraged to
take appropriate breaks during the work day.
|Period||less than 3.5 hours||3.5 to 6 hours||6 to 10 hours||10 to 14 hours||more than 14 hours|
|Required 10-minute rest periods||none||1||2||3||4|
• Under no circumstances as prohibited by law and College policy are supervisors to allow students to skip meal periods and breaks in order to leave early. It is critical that student employees and supervisors comply with state wage and hour regulations. Each supervisor assigns work schedules, lunch and break times in the way that best suits departmental needs.
• Students who get paid an hourly wage are eligible for overtime pay if they work in excess of 8 hours per day and/or 40 consecutive hours during the week. Overtime pay is one and a half times the regular hourly rate and must be approved in advance of working.
• Students workers are NOT eligible for paid holidays during the school year. In order to be eligible for summer holiday pay, a student employee must meet ALL the following criteria:
Be scheduled to and actually work a minimum of 32 hours per week
for a minimum of 12 weeks over the period of May- August.
**Be normally scheduled to work on the day which is designated as a holiday and have recorded holiday hours on that time card.