The Hiring Process:
Time Cards, Pay Schedules and Breaks
• Supervisors are responsible for ensuring that each student employee set up an OATS Time card. A pdf tutorial on the creating a time card can be found at the following link- TimeCard Tutorial
• The online OATS Time card system can be found at the following link- OATS Time Cards Students will need to use their Westmont email and password to accesst the system.
• Once a time card has been established for student employees, supervisors are responsible for making sure students fill time cards out weekly and take the necessary steps to processing the time card for submission. Please make every effort to have employees turn time cards in by the due date for that pay period. Please refer to or print a copy of the current Pay Schedule for your student.
Mayterm/Summer Pay Schedule
• A student should NOT submit a time card prior to completion of the work authorization process. Failure to do so can result in a delay in paying student wages.
Breaks and Meal Periods
• Supervisors should make certain that student employees take their authorized rest periods and meal breaks.
Those who do not may be subject to disciplinary action.
•As required by state law, staff who work at least five hours per day must take an unpaid lunch period of at least 30 minutes and are eligible for two 10-minute paid breaks. Employees are to take their authorized rest periods and breaks. Part-time employees who work more than five and less than six hours per day may voluntarily waive the lunch period in writing with supervisory approval and are eligible for one 10-minute paid break. Non-exempt staff are not permitted to waive meal periods or breaks in order to leave early or make up lost time. Each supervisor assigns work schedules, lunch and break times in the way that best meets departmental needs. Meal waivers can be found at the links below.
|Work Period||less than 3.5 hours||more than 5 but no more than 6 hours||6 or more hours||more than 10 hours but less than 12 hours||12 or more hours|
|Required 30-minute meal break||no||yes- but may be waived*||yes||yes, during first 5 hours, 2nd meal period may be waived**||yes, two meal periods, one during each 5 hour work period|
*A meal period may be waived in writing with the consent of the supervisor. This should be attached to the student employee timecard. Meal Waiver Form
** the 2nd meal break may be waived in writing only if the total hours to be worked do not exceed 12, and the 1st meal period was not waived
|Period||less than 3.5 hours||3.5 to 6 hours||6 to 10 hours||10 to 14 hours||more than 14 hours|
|Required 10-minute rest periods||none||1||2||3||4|
• Under no circumstances as prohibited by law and College policy are supervisors to allow students to skip meal periods and breaks in order to leave early. It is critical that student employees and supervisors comply with state wage and hour regulations. Each supervisor assigns work schedules, lunch and break times in the way that best suits departmental needs.
• Students who get paid an hourly wage are eligible for overtime pay if they work in excess of 8 hours per day and/or 40 consecutive hours during the week. Overtime pay is one and a half times the regular hourly rate and must be approved in advance of working.
• Students workers are NOT eligible for paid holidays during the school year. In order to be eligible for summer holiday pay, a student employee must meet ALL the following criteria:
Be scheduled to and actually work a minimum of 32 hours per week
for a minimum of 12 weeks over the period of May- August.
**Be normally scheduled to work on the day which is designated as a holiday and have recorded holiday hours on that time card.