Reserving a College Vehicle


College vehicles are for college-related business only and all requests must come from an authorized staff or faculty member. The cost for using a college vehicle.

Requests must be made 48 hours in advance. All weekend requests must be made by Thursday noon. The link to our reservation system is:

Policies and Procedures:

  • Please note the driver must be the one who signs for the vehicle. A valid driver's license is required at check out.
  • Chargeback fees will begin to apply at the time the driver picks up the keys and checks out the vehicle. If needing to pick up the keys early, but won't be using the vehicle until later, please clear this with the office staff so chargeback fees can be adjusted accordingly.
  • A late reservation fee of $25 will be charged for any reservation coming to us less than 24 working hours before the desired departure time.
  • A late key return fee of $25/day will be charged when the keys are not returned when the vehicle is returned.
  • A prep fee of $25 will be charged when a vehicle is reserved, but not cancelled and not used.
  • A cleaning fee of $25 will be charged when a vehicle is returned and requires excessive cleaning to prepare it for the next user.
  • If using a golf cart, you or your department will be charged $100 to replace the boot if it isn't returned with the golf cart. A $50 charge will be assessed for a lost boot key. You or your department will be billed for any damage or for parts needed to repair a cart that is damaged while signed out to you.
  • If picking up after office hours, please call Public Safety (565-6222) so they can meet you at the Physical Plant Main Office to assist you in picking up your keys and signing out the vehicle.


Students Applying for Permission to Drive Westmont Vehicles


Any students applying for permission to drive Westmont vehicles for official college-related events (off-campus classes, student employment, field trips, and sponsored social activities) must complete the form at the bottom of the Student Profile page.

If the fields are already filled in when you log into your Profile page, that means you've previously entered the form. You only need to do this a single time in your student career at Westmont. If you click "Update and Agree" again, your approval could actually be delayed by some weeks because the system will think you've changed the data.

After you have updated your info it can take three to seven weeks for the DMV indicator to appear on your record.