Master Agreements for Service Suppliers
Suppliers providing services on campus, regardless of for whom, or for Westmont College anywhere else our students or guests are present, must have an approved standard contract with the Office of Procurement, which covers the College's conditions for operation and includes other critical prerequisites such as insurances, and Health Permits for caterers. Using non-approved vendors without a proper contract exposes the College to unacceptable risk, per the Executive Team's Contract Review Protocol.
Certain suppliers already have a Master Agreement and other requisites in place and are already approved for use. Master Agreements are offered only to suppliers who have a successful history working with the College. Approved suppliers with Master Agreements may be used without Procurement review of the supplier's order acknowledgement as long as all of the following conditions are met:
* The insurance (and Health Permit for Caterers) shown on the list will still be valid on the date of the event.
* The dollar amount does not exceed $10,000. All contracts over $10,000 should be reviewed by Procurement, even if a Master Agreement is in place.
* You indicate on that paperwork "Subject to Master Agreement # YYDDMMn" (number in lists linked below).
Note that suppliers in the process of gaining Master Agreement pre-approval are not shown on these lists. If the supplier is not shown, they are not pre-approved.
If you wish to use a supplier who does not have a Master Agreement with the college, a contract, and all other requirements stipulated in them, must be completed in advance of performance of work on the contract. The Contract Review Protocol should be initiated allowing enough time for this process.
If you wish to have a supplier considered for a Master Agrement, or if you have any questions, please call the Office of Procurement at x6849 or email firstname.lastname@example.org.
WITH MASTER AGREEMENTS
|Outside Venue contracts must be event specific and reviewed by the Office of Procurement.|