Master Agreements with Select Suppliers
In order to protect Westmont College from unneccessary risk, a contract approved by the Office of Procurement must be in place for all goods and services provided to the college (even for events held off campus) by an individual or company. The Contract Review Protocol approved by the Executive Team describes the process for seeking approval of an agreement with a provider of goods or services. The Office of Procurement maintains a list of approved college agreements.
Master Agreements with Select Providers - Suppliers with a successful history of working with Westmont may establish a Master Agreement with the Office of Procurement that covers the college's requirements for critical elements such as required permits, sufficient insurance, and conditions for operating on our campus.
Once a supplier has established a Master Agreement and has been approved by the Office of Procurement, this supplier may be used without Procurement review of the supplier's order acknowledgement if all of the following conditions are met:
* The supplier's insurance (and Health permit for caterers) shown on the list of approved Agreements (below) will be valid on the date of the event.
* The contract does not exceed $10,000. All contracts over $10,000 should be reviewed by Procurement, even when a Master Agreement is in place.
* The following language is included in the paperwork, "Subject to Master Agreement # YYMMDDn," unless the link below takes you to an ordering web site where the Agreement is inherently included. The Agreement number can be found in the lists below of Approved Master Agreeements.
Agreements with Other Providers - If a Master Agreement is not (or not yet) in place for a supplier, then the Contract Review Protocol should be initiated, allowing sufficient time for this process to be completed.
Requests for Master Agreement - If you wish to have a supplier considered for a Master Agreement, ir of you have any questions, please call the Office of Procurement at x6849 or email firstname.lastname@example.org.
APPROVED VENDORS WITH MASTER AGREEMENTS:
|Car Rental (requires Westmont login)|
|Name Badges (Westmont official - requires Westmont login)|
|Office Supplies (requires login provided by the Westmont Office of Procurement)|
|Off Campus Venue contracts must be event specific and reviewed by the Office of Procurement.|