Purchase Order Number Convention
Updated 4/30/13
Following is the convention for creating Westmont purchase order numbers:
First 3 digits of Department code (ex: 42100) from middle segment of Vendorlink account number.
Then your initials: BG
Then a unique sequence with the date and an "alpha" digit at end for multiple orders per day
(i.e., 26 options). YYMMDDX
So, if your dept was 421 (42100), your SECOND P.O. on October 31, 2012 would be...
421BG121031B
This format:
* Makes every PO# unique
* Assists the campus post office with arriving small package shipments, and/or invoices, if improperly addressed (see "Shipments - Packages").
* Assists Central Receiving with making notifications regarding larger truck shipment deliveries that have arrived (see "Shipments - Via Truck").
Please contact the Office of Procurement if you have any questions.
