Addressing Mail & Packages to Westmont Departments

Updated 7/18/2014

GENERAL:

All correspondence, packages, and invoices mailed to Westmont College need to be addressed to the intended recipient department so our campus post office can route them, and mail must be addressed to that department, as follows:

WESTMONT COLLEGE
Attn: (Department - MANDATORY / Plus Individual - OPTIONAL)
955 La Paz Road
Santa Barbara CA 93108-1099

NOTE: If you know the department is in Kerrwood Hall, please use zip code 93108-1089. This is helpful for some presorting the USPS local annex can do for us in advance.

If you are unsure of the department to address to, please call the person with whom you are doing business to get this information. Westmont staff should have communicated this addressing information to you.

Some very common delays of incoming mail are:
* Applications should be addressed "Attn: Admissions"
* Transcripts should be addressed "Attn: Registrar"
* Student account payments should be addressed "Attn: Student Accounts"
* Gifts should be addressed "Attn: Office of Advancement"
* Invoices should be addressed to the department that placed the order.

About addressing to Westmont students (in case you searched to the wrong page)


FOR SUPPLIERS:


At Westmont, individual departments are responsible to enter their own invoices into our payables software system. Westmont has no central Accounts Payable function. The SOLD-TO and the SHIP-TO on the account should include the department name. The account name should never be just "Westmont College."

Please make sure all of the required information (per above) is VISIBLE on envelopes, packing slips, AND shipping labels without requiring the envelope or package to be opened. Non-compliant mail is researched and routed if possible, but this is an uneccessary use of the College's resources and is factored into future vendor decisions. Mail that still cannot be routed is held in a dead file. Non-compliant packages that cannot be determined without opening the package are RETURNED TO SENDER.

If you are doing business with multiple departments, please address separately to each of those departments UNLESS you have discussed and set up central billing with the Office of Procurement. Under no circumstances should a vendor bill other department's goods to Procurement without that pre-arranged agreement. Under no circumstances should a vendor EVER bill "Accounts Payable," which does not exist, or just " Westmont College." Doing so will delay or prevent payment.

Please direct any invoice specific questions or concerns to the department(s) with whom you are working.