Confidentiality of Student Records
- Establishes a post-secondary student’s general right to inspect and review his or her educational records, and
- Generally prohibits outside parties from obtaining the information contained in such records without the student’s written consent.
- A student may not examine confidential letters and statements of recommendation that were placed in his or her file prior to January 1, 1975.
- A student may waive access to certain confidential recommendations placed in his or her file after January 1, 1975.
In implementing the provisions of FERPA, Westmont observes the following practices:
- Transcripts of permanent records will not be sent to other institutions or to employers without written permission of student.
- Access to student records is limited to certain administrative and secretarial staff. List is available in Student Records Office.
- The student’s official advisor has access to student records without written permission.
- Requests to inspect confidential information or to release confidential information are available at the Student Records Office.
- In response to a request for information concerning a student, the Records staff will:
- confirm that the student is or is not enrolled.
- confirm graduation date or term last attended.
- confirm birth date (if given correctly).
- confirm academic major or program.
- confirm address (if given correctly).
- Names of parents, home addresses, or home telephone numbers ARE NOT RELEASED.
- Information contained in the student directory is for on-campus use only. This information is not to be sold or circulated.
- A student may request that only his/her name and campus address appear in any roster of students.
Student records may be released without written consent to the following:
- Institutional personnel determined to have legitimate interest.
- Persons or organizations providing to the student financial aid, or determining financial aid decisions concerning eligibility, amount, condition, and enforcement of terms of said aid.
- Accrediting organizations carrying out their functions.
- Persons in compliance with a judicial order or lawfully issued subpoena.
- Persons in an emergency, if the information is necessary to protect the health or safety of the student or other persons.
- Persons approved by the college performing legitimate research activities under conditions in which the anonymity of students’ records can be maintained.
For more information on FERPA see: