Registration

A. ACADEMIC LOAD/SEMESTER

  1. The normal academic load is 16 units per semester, plus 1 unit of physical education activity (P.E.A.) as required.
  2. Minimum full-time academic load: 12 units.
  3. Maximum load for students on academic probation: 16 units + 1 P.E.A.
  4. The maximum full-time load for a student who does not meet the grade point average requirement for an overload (noted below) is 18 units.
  5. Maximum full-time load: 20 units + 1 P.E.A., providing the student meets the following GPA requirement:
    1. 3.00 cumulative GPA or
    2. 3.00 semester GPA for the previous two terms (minimum of 12 units each term)

B. ACADEMIC LOAD/MAYTERM

  1. Maximum load per 5-week session: 8 units. One P.E. activity.

C. SCHEDULE CHANGES

  1. All schedule changes (adds/drops) require the signature(s) or initial(s) on the appropriate form by academic advisors and instructors.
  2. Deadline to add: Seventh class day of the semester at 3:30 p.m.
  3. Deadline to withdraw without record (W): Seventh class day of the semester at 3:30 p.m.
  4. Deadline for withdrawal (W): Approximately nine weeks into the semester. See current academic calendar for exact date.

D. CHANGES AFTER DEADLINE

Late additions or withdrawals from classes may be made only if approved by the Academic Review Committee. A late fee of $40 will be assessed for each approved late add, drop and withdrawal.

  1. Student initiates petition (available at Student Records Office)
  2. Instructor should verify on petition a) date attendance began, or b) date attendance ceased.
  3. Advisor should sign, indicating he or she has counseled with the student concerning the academic load and program. Faculty comments are invited, but not required. Signatures are required before the petition will be considered.
  4. If petition for late registration or withdrawal is approved, the student must file the request (add/drop form) for change of schedule.
  5. If withdrawing from a class leaves the student with fewer than twelve (12) units, the signature(s) of financial aid officer or athletic director will be required if appropriate. In addition, the Housing Office will be notified.
  6. Withdrawal from a class after the 9th week of the semester is not normally allowed and is by petition only. If the petition is granted, the instructor will assign a grade of withdrawal passing (WP) or withdrawal failing (WF).

E. AUDIT

  1. An audit registration is a non-credit registration for the student who wishes to attend lectures in a course, or participate in musical ensembles or private lessons, without any responsibility to take examinations, complete homework or papers, practice hours, or to be evaluated.
  2. Audit registrations are also available for special students who wish to sit in on course lectures for information or review purpose.
  3. Changes from credit to audit or audit to credit will be permitted only through the last day to register in a course for credit (7th class day of semester).
  4. Audit registration will not be included in computing a full-time academic load.
  5. An audit fee will be assessed for audit registration to part-time students only.
  6. Audit registration will appear on the student’s record only if faculty indicates that student participated as an auditor.

F. CONCURRENT ENROLLMENT

Concurrent enrollment (enrollment for credit at another school while enrolled at Westmont) may occasionally be permitted for program enrichment or for solving serious class scheduling conflicts.

  1. The course should be commensurate with the student’s program but not offered at Westmont College OR the concurrent enrollment should be undertaken to solve a class scheduling problem such that a student is unable to enroll for the course in the remainder of the student’s Westmont program.
  2. The student must file a petition requesting approval for concurrent enrollment in advance of enrolling in the concurrent course.
  3. The student must be a full-time student (minimum 12 academic hours) at Westmont.
  4. The total academic load in a term must not exceed the academic load permitted at Westmont.
  5. If transfer credit is expected, the suitability of the particular course must be established in advance through the normal pre-approval process in the Student Records Office.