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This "How-To" page tells you how to assemble and present your Proposal. The Submittal Document Checklist tells you what to assemble and present in your Proposal. The Procurement Process module tells you about the Proposal and its place in the whole scheme of things.
Your Proposal will consist of a looseleaf binder containing the documents specified in the Submittal Document Checklist (tabbed as instructed there), plus a CD-ROM containing the electronic documents (identified as L1-L6 in the Checklist, and identified by document code in the Change Index). Five complete sets of the package (except one complete set only of items K-3 to K8) must be submitted; they may be any combination of "originals" and "copies" as long as at least one set is marked "Original".
All Proposals must be received no later than noon
on the Due Date found in the Timetable.
Office of Procurement
(Deliver to Campus Post Office)
955 LaPaz Rd
Santa Barbara CA 93108
2-223 Rebecca St
Oakville, Ontario, Canada L6K 3Y2
The ideal Proposal would contain no changes to the primary bid modules, and no alternates. The reality, however, is that you'll likely find some things in our spec's that you think should be different. Here's how to present them:
B) Things that, in order to be accomplished would require a change to something in the primary bid modules, must be edited into those documents electronically.
C) Things that would involve any cost or detriment to College, risk for College, or responsibility of College, if not affecting the contents of [and thus edited into] the primary bid modules, must be described in item A-7.
Four narrative documents are to be downloaded from this website, edited (if necessary), and then returned to us with your Proposal. These are: Program Features [1pf]; Operational Responsibilties [2or]; Legal Framework [3lf]; Pricing [4pr]. The alphanumerics in brackets are the DocCodes for each.
For example: Acme2or03-10-01.doc
Two spreadsheets are to be downloaded from this website, completed, and then returned to us with your Proposal. The Templates [4tm] and Benefits Summary [4bs] spreadsheets each contain several worksheets, and include instructions.The alphanumerics in brackets are the DocCodes for each.
For example: Acme4tm03-10-01.xls
Alternate proposals, if any, should be in the same binder in a separate section following your primary Proposal, and should be in the form of a summary of any differences from your primary Proposal.
You are not required to offer any revisions or additional options, and your prospects for award will actually diminish as the number of revisions and/or options proliferates. You don't have to have zero revisions or alternates, they should simply be minimal. We will not be obliged to review any but your primary Proposal, so that should be the one which in your judgment best suits our needs as you perceive them. (See the Procurement Process module for a bit more information on alternate proposals.)