The original specifications remain unchanged from their issuance
as of 3/20/01.
Resubmissions are due by the date/time indicated on the Timetable. They should be submitted
by email only (either as message text or else as
Word and/or Excel attachments, sent to firstname.lastname@example.org and
to email@example.com), not on paper. Narrative
should not in total exceed the equivalent of five (5) pages of
text, and may be as brief as a single paragraph.
The resubmission should contain: a) changes you may wish to make
to your initial proposal, if any [clearly cross-referenced to
item/page]; b) any clarifications you may feel would be helpful,
based on our questions on paper or at the presentation, or based
on your own further reflections or observations; and/or c) any
points you want to summarize or emphasize. If you wish to amend
your financial model or your annual return percentage, please
describe the change in your narrative and attach your revised
bid template (with all changed values highlighted in red text,
and with the file name showing the more recent revision date).
Each Proponent will receive from us a second round of questions.
Answers to these questions should be emailed separately from
the Resubmission; responses to these should not be figured into
the five-page maximum. We must receive them no later than the
same date/time as the Resubmissions, but if they are ready earlier
of course that would be great. / TOP
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Dynamic Bid Info
Westmont College, with the assistance of CampusCounsel, has
enlisted the services of TD Marketsite (located on the Internet
at www.tdmarketsite.com) as the application host for the event.
The information and documentation supplied to Proponents by email
will provide pertinent information regarding the event, and must
be read prior to bidder registration and the trial bidding event.
Proponents will need to understand these documents and the various
procedures in order to participate successfully in the dynamic
As previously outlined, the purpose of this bidding event
is to establish the sum of money that each Proponent would be
prepared to provide the College as inducement to enter an agreement
with a seven-year expected term consisting of an initial one-year
contract with six one-year renewals (subject to the specified
terms and conditions). The funds offered in the dynamic bid will
be a factor in the overall proposal evaluation process. It will
form an element of each total proposal package and will be evaluated
in relation to the other proponents' total offerings. The College
is not obliged to award to the Proponent whose dynamic bid is
All dynamic bid funds will be dedicated for capital investment
in the college's food program, and the Provider will have input
as to how they are invested. Note that whatever amount is offered
in the dynamic bid process is NOT to be charged to the unit P&L;
it must be a corporate contribution -- amortized, if at all,
elsewhere than against this account. / TOP
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Detailed instructions will be emailed to Proponents no later
than the date shown in the Timetable.
In the meantime, here is an overview of this process.
· All bidding will be blind as to amounts offered; only
relative ranking will be visible to other Proponents.
· Each Proponent will be entitled to present 1 bid per
· The starting bid in subsequent rounds must be higher
than the previous round by the set increment amount (eg, if a
bidder's first round offer was $15,000, their second round minimum
bid must be $20,000 [ie, $15,000 + the increment amount of $5,000]).
The initial and incremental minimums will be shown in the detailed
instructions to come.
· Each bidder/proponent will receive one waiver option.
This waiver can be used in a chosen round, eliminating the need
for a bid in that particular round.
· Each round will be ranked and posted prior to the following
· If the bidder is ranked highest, they do not have to
bid in the next round, and will not need to use their waiver.
If there is a tie for highest, then all bidders must bid or use
· If a bidder passes and their waiver has been used, they
will be considered out of contention and their ID will be cancelled
for the remainder of the event (however, they will remain in
consideration for award at the highest bid amount they offered).
· The Event will continue until all waivers have been
The Dynamic Bidding Event is scheduled to be held on the date/time
shown in the Timetable. The
Event will run until only one bidder is left and all [other]
waivers have been utilized. / TOP
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