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Timetable

The sequence and timing of this process is ambitious. We will roll out segments of the bid document as they become available in order to give you the maximum possible time for you to contemplate your response.

All dates shown are for the year 2001.


 Friday 1/26 Issue Initial Announcement
Month of February  Roll out documentation modules in the following order:
- Program Features
- Operational Responsibilities
- Legal Framework
No Later Than Wednesday 2/28 Completion of Interim Release (except Pricing & Procurement Process modules)
Monday 3/5 Mandatory Bidder Meeting & Tour
Tue-Thu 3/6-8 Optional On-Site Visitation & Inspection
No Later Than Tuesday 3/20 Roll out Pricing & Procurement Process modules; Freeze for Proposals
Noon on Saturday 3/31    Proposal Due
Appx Wednesday 4/4 Initial Scorecards Posted
Monday 4/9  Presentations to Steering Committee
Thursday 4/12 Freeze for Resubmissions
Friday 4/13 Resubmission-round Questions Posed
 Tuesday 4/17 Dynamic Bid detailed instructions provided. First day to register for participation (after receipt of instructions).
 Friday 4/20, noon PDT Last Day to Register for participation in Dynamic Bid Event. (Confirmation will be emailed by 2pm this date.)
Friday 4/20, 3pm PDT Resubmissions Due by email
Monday 4/23, 10am PDT   Final Scorecard Revisions Posted
Monday 4/23, noon PDT  Dynamic Bid Training & Practice Session
Tuesday 4/24, 9am PDT  Dynamic Bid
Tuesday 4/24 thru
Friday 4/27
Reference Calls and Selected Tours of Proponents' accounts (tentative tour arrangements to be made during the week of 4/16)
Week of 4/30 Tentative Award and Reconciliation of Agreement Terms
Monday 5/7 Announcement of Award
Sunday 7/8 Agreement Commencement Date

Further information about the process will be found at Bid Process Overview.

Mandatory Bidder Meeting & Tour - Details of this event will be emailed to you in ample time ahead. Note that you will have access to all but the Pricing and Procurement Process modules as of this date.

On-Site Visitation & Inspection - You will be free to observe the Dining Commons in operation. You are prohibited from discussing the contract with Westmont staff and with employees of Sodexho-Marriott. Questions which arise for you must be submitted by email so that they can be answered to all Proponents. If necessary, a followup teleconference will be scheduled.

Scorecards - Each Proponent will be sent a chart showing their own scores and the current high scores following the College's review of key evalutation factors. This will occur at the two stages noted above. It is possible that one or more Proponents may be eliminated at the first stage if their Proposal is deemed insufficient.

Presentations - We suggest that you block time and travel plans for making a presentation. However, be advised that you may need to cancel those plans if, based on the outcome of the Technical Audit, you are not invited to present. We will assume no responsibility regarding travel arrangements.

 

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