| Friday 1/26 |
Issue Initial Announcement |
| Month of February |
Roll out documentation modules in the following
order:
- Program Features
- Operational Responsibilities
- Legal Framework |
| No Later Than Wednesday
2/28 |
Completion of Interim Release (except Pricing
& Procurement Process modules) |
| Monday 3/5 |
Mandatory Bidder
Meeting & Tour |
| Tue-Thu 3/6-8 |
Optional On-Site Visitation
& Inspection |
| No Later Than Tuesday
3/20 |
Roll out Pricing & Procurement Process modules;
Freeze for Proposals |
| Noon on Saturday
3/31 |
Proposal Due |
| Appx Wednesday
4/4 |
Initial Scorecards
Posted |
| Monday 4/9 |
Presentations
to Steering Committee |
| Thursday 4/12 |
Freeze for Resubmissions |
| Friday 4/13 |
Resubmission-round Questions Posed |
| Tuesday 4/17 |
Dynamic Bid detailed instructions provided. First
day to register for participation (after receipt of instructions). |
| Friday 4/20, noon PDT |
Last Day to Register for participation
in Dynamic Bid Event. (Confirmation will be emailed by 2pm this
date.) |
| Friday 4/20,
3pm PDT |
Resubmissions
Due by email |
| Monday 4/23, 10am PDT |
Final Scorecard
Revisions Posted |
| Monday 4/23, noon PDT |
Dynamic Bid Training & Practice Session |
| Tuesday 4/24, 9am PDT |
Dynamic
Bid |
Tuesday 4/24 thru
Friday 4/27 |
Reference Calls and Selected Tours of Proponents'
accounts (tentative tour arrangements to be made during the
week of 4/16) |
| Week of 4/30 |
Tentative Award and Reconciliation of Agreement
Terms |
| Monday 5/7 |
Announcement of Award |
| Sunday 7/8 |
Agreement Commencement Date |
Further information about the process will be found at Bid Process Overview.
Mandatory Bidder Meeting
& Tour - Details of this event will be emailed to you
in ample time ahead. Note that you will have access to all but
the Pricing and Procurement Process modules as of this date.
On-Site Visitation & Inspection
- You will be free to observe the Dining Commons in operation.
You are prohibited from discussing the contract with Westmont
staff and with employees of Sodexho-Marriott. Questions which
arise for you must be submitted by email so that they can be
answered to all Proponents. If necessary, a followup teleconference
will be scheduled.
Scorecards - Each Proponent
will be sent a chart showing their own scores and the current
high scores following the College's review of key evalutation
factors. This will occur at the two stages noted above. It is
possible that one or more Proponents may be eliminated at the
first stage if their Proposal is deemed insufficient.
Presentations - We suggest
that you block time and travel plans for making a presentation.
However, be advised that you may need to cancel those plans if,
based on the outcome of the Technical Audit, you are not invited
to present. We will assume no responsibility regarding travel
arrangements.
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