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Contact Information
Office of
Public Safety
Westmont College
955 La Paz Road
Santa Barbara, CA 93108
805.565.6043
safe@westmont.edu

Chemical Hygiene Plan

9.0 Chemical Exposure Monitoring and Medical Surveillance

All employment-related chemical incidents and exposures must be reported to Human Resources at 805/565x6101. All student incidents and exposures must be reported to the class professor or to department staff. Make your report prior to treatment if at all possible, or immediately after treatment in emergency situations.

Note: "Medical Surveillance" is the language used in OSHA standards and publications for what is Medical Follow-up at Westmont College. This language will thus be used in the rest of this section.

9.1 Monitoring

The handling, use, and storage of highly hazardous chemicals, such as highly toxic chemicals, carcinogens, and reproductive toxins, may require that laboratory personnel be monitored for exposure, examined by a physician for medical symptoms and signs and/or enter into a medical surveillance program. Based on a hazard assessment and/or a workplace evaluation, the following types of personnel monitoring may be conducted to assess potential chemical exposures:

  • Personal,
  • General area or process, and
  • Surface.

Medical consultations, examinations, and testing are provided to personnel who may have been exposed to hazardous chemicals. Medical surveillance is provided to personnel who work with certain chemicals or are at risk for exposure to chemical concentrations that may be above regulatory and/or consensus standards. Appendix C provides guidance on the medical surveillance process.

9.1.1 Personal Monitoring

Personal monitoring is conducted to determine exposure levels or for the need for medical consultation, examination and/or surveillance.

Monitoring will be arranged if personnel are exposed to any chemical regulated by a standard which requires monitoring or if there is reason to believe that exposure levels for that substance may exceed the action level or exposure limit. Examples where personal monitoring may be conducted include when (1) chemicals are not used in a fumehood and/or (2) personnel develop signs or symptoms associated with hazardous chemicals.

  • If the action level or exposure limit is exceeded during the initial monitoring, personal monitoring will be repeated per the relevant regulatory standards or consensus guidelines.
  • Monitoring may be terminated in accordance with relevant regulatory standards or consensus guidelines.
  • Monitoring results will be provided to personnel per the time requirements of the relevant regulation or within 15 days of HR receipt of monitoring results.
  • Where exposure monitoring reveals an exposure above the action level (or in the absence of an action level, the exposure limit) for a Cal/OSHA regulated substance for which there are exposure monitoring and medical surveillance requirements, medical surveillance will be established as prescribed therein.

Monitoring will be arranged by the chair of a department if it occurs in a lab setting or by the Public Safety Department in all other cases.

9.1.2 General Area or Process Monitoring:

  • General area or process monitoring is conducted to augment personal monitoring and to aid in the assessment of the effectiveness of engineering controls.

9.1.3 Surface Monitoring:

  • Surface monitoring is conducted to augment personal, area and process monitoring and to evaluate contamination control and the effectiveness of decontamination practices.

9.1.4 Recordkeeping of Exposure Monitoring

  • HR will maintain records of personnel exposure monitoring for the duration of employment plus 30 years per 8 CCR 3204.
  • Employees will have access to exposure records within 15 days of request to HR.

9.2.1 Medical Consultation, Examination, and Surveillance (See Appendix C for more information)

  • Personnel who work with hazardous chemicals will be provided the opportunity to receive medical attention when:
    • Symptoms or signs develop.
    • Exposure monitoring reveals an overexposure.
    • A spill, leak, explosion or other occurrence results in a hazardous exposure (potential overexposure).
    • There is a need or regulatory standard requiring medical surveillance.
  • Medical examinations will be conducted by a licensed physician and will be provided at a reasonable time and place at no cost.
  • The SO/CHO or PI will provide the following information to the physician:
    • Identity of hazardous chemicals.
    • Conditions of exposure, including exposure data.
    • Signs and symptoms of exposure.
  • The SO/CHO or PI will obtain a written report from the physician which includes:
    • Examination and test results.
    • Any medical condition, which may place employee at increased risk from workplace hazardous chemicals.
    • Statement that employee has been informed of the results.
    • The written report shall not reveal specific findings of diagnoses unrelated to occupational exposure.

Note: Employees are responsible for informing the PI/Department Chair and SO/CHO of any work modifications ordered by the physician as a result of exposure.

9.2.2 Recordkeeping of Medical Consultations, Examinations, and Surveillance

  • Medical records will be maintained by the Santa Barbara Industrial Medical Group for the duration of the employee's employment plus 30 years.
  • Employees shall have access to medical records by request to SBIMG.