Written Hazard Communication Program

Notice to the Reader:  All workplaces where employees are exposed to hazardous chemical products must have a written hazard communication plan that describes how the OSHA Hazard Communication Standard (29 CFR 1910.1200) will be implemented in that facility.  (The only facilities that do not have to comply with the written plan requirements are work operations where employees only handle sealed containers such as distribution facilities.)

The following Written Hazard Communication Program is based on the requirements of the OSHA Hazard Communication Standard, 29 CFR 1910.1200(e).

Written Hazard Communication Program

1. Company Policy

To ensure that information about the dangers of all hazardous chemicals used by Westmont College is known by all affected employees, the following written hazard communication program has been established. Under this program, you will be informed of the contents of the OSHA Hazard Communication Standard, the hazardous properties of chemicals with which you work, safe handling procedures and measures to take to protect yourself from these chemicals.

This program applies to all work operations in our company where you may be exposed to hazardous chemicals under normal working conditions or during an emergency situation. All work units of this company will participate in the Hazard Communication Program. Copies of the Written Hazard Communication Program are available in the Public Safety Office for review by any interested employee.

The Public Safety Director is the hazard communication program coordinator, with overall responsibility for the program, including reviewing and updating this plan as necessary.

2. Container Labeling
The Public Safety Director shall ensure that all containers of hazardous chemical products received for use are labeled with the identity of the hazardous chemical (i.e., brand or trade name), appropriate hazard warnings, and the name and address of the manufacturer, importer or other responsible party.

The Public Safety Director will ensure that all secondary or portable containers into which chemical products are transferred are labeled with either an extra copy of the original label or with labels marked with the identity and the appropriate hazard warning. For help with labeling, see the Public Safety Director.

3. Material Safety Data Sheets (MSDSs)
The Public Safety Director is responsible for establishing and monitoring the company MSDS program. He/she will ensure that procedures are developed to obtain the necessary MSDSs and will review incoming MSDSs for new or significant health and safety information. He/she will see that any new information is communicated to affected employees.

If an MSDS is not received with the initial shipment of a product that is labeled as hazardous, the Public Safety Director shall obtain the appropriate MSDS from the manufacturer, distributor, importer or other responsible party as soon as possible. 

Copies of MSDSs for all hazardous chemicals to which employees are exposed or are potentially exposed are stored electronically on the Web hosted by the MSDS Advantage Company. MSDSs will be readily available to all employees during each work shift. MSDSs shall be available from any internet connected computer with the assistance of the public safety director. If an MSDS for a particular hazardous product is not available, the MSDS Advantage Company will provide a copy for us through their library and or direct contact with the manufacturer.

When revised MSDSs are received, the MSDS Advantage Company will update the Westmont MSDS library and archive the old MSDS.

4. Employee Training and Information
The Public Safety Director is responsible for the Employee Information and Training Program and will ensure that all program elements are carried out.

Everyone who works with or is potentially exposed to hazardous chemicals will receive information and training on hazardous chemicals in their work area at the time of their initial assignment and whenever a new physical or health hazard the employees have not previously been trained about is introduced into their work area. 

The information and training program shall address the following elements:

  • The requirements of the OSHA Hazard Communication Standard
  • Any operations in their work areas where hazardous chemicals are present
  • The location and availability of this Written Hazard Communication Program
  • How to detect the presence or release of hazardous chemicals in the work area
  • The physical and health hazards of the chemicals in the work area
  • The measures employees can take to protect themselves from these hazards, including specific procedures implemented by this company, such as appropriate work practices, emergency procedures, and personal protective equipment to be used
  • The details of this Written Hazard Communication Program
  • An explanation of how to read labels and MSDSs to obtain hazard information
  • Location of the MSDSs and this Written Hazard Communication Program and how employees can obtain and use this information. 

The training format will be as follows: classroom instruction.

5. Informing Other Employers/Contractors
It is the responsibility of the public safety director to provide other employers and contractors with information about hazardous chemicals that their employees may be exposed to on a job site and suggested precautions for employees. It is the responsibility of the public safety director to obtain information about hazardous chemicals used by other employers to which employees of this company may be exposed.

Other employers and contractors will be provided with MSDSs for hazardous chemicals generated by this company's operations in the following manner: Supplied upon request.

In addition to providing a copy of an MSDS to other employers, other employers will be informed of necessary precautionary measures to protect employees exposed to hazards as a result of the operations performed by this company.

6. List of Hazardous Chemicals
A list of all known hazardous chemicals used by our employees located in the Whittier Science Building. This list includes the identity (i.e., trade or brand name) of the chemical product, consistent with the identity of the chemical product used on the MSDS.  Additional information on each chemical product may be obtained from the MSDSs, located on the web.When new chemical products are received, this list will be updated (including date the chemicals were introduced) within 30 days. To ensure any new chemical product is added in a timely manner, the MSDS Advantage Company will provide the College with daily updates as needed.
The list of hazardous chemicals is compiled and maintained by the lab co-coordinators in the Whittier Science Building.

7. Availability of the Written Hazard Communication Program
A copy of this Written Hazard Communication Program, including the list of hazardous chemicals, will be made available, upon request, to employees and their representatives.


Click here to return to the Standard Operating Procedures page.