Injury & Illness Prevention Program

Employer's Name:Westmont College

Address: 955 La Paz Rd. Santa Barbara, Ca. 93108

Telephone Number: (805) 565-6000

1.  Management Approval and Persons Responsible

Adoption:  This Injury and Illness Prevention Program is hereby approved and supersedes any previous program that has been in effect since July 1, 1991.

______________________________________________________ _____________________________

                                      Signature of Management Official                                                                  Date

                                      Tom Beveridge                                                            Dir. Of Physical Plant

                                                     Printed Name                                                                                  Title

Person responsible for implementing this injury and illness prevention program:

                                                 Tom Bauer                                                            Dir. of  Public Safety

                                                            Name                                                                                        Title

Other persons may assist the above-named person as designated by management or the responsible person.

2.     Safety Policy Statement

It is the policy of our company to provide a safe and healthful workplace. Every employee is responsible for the safety of himself/herself as well as others in the workplace. To achieve our goal of maintaining a safe workplace, everyone must be safety conscious at all times. In compliance with California law, and to promote the concept of a safe workplace, the company maintains an injury and illness prevention program. The injury and illness prevention program is available for review by employees and/or employee representatives in the Public Safety office.

3.     System to Identify and Prevent Safety and Health Hazards

Identification of Hazards:  This IIPP's system to identify safety and health hazards includes using information from Cal/OSHA standards and other relevant material in this program to discover any potential hazards in the workplace. In addition, potential hazards may be identified by reviewing causes of injury and illness (OSHA Log 300 and Workers' Compensation Employer's Report of Occupational Injury or Illness, also known as the "Employer's First Report"), periodic scheduled inspections, investigating injuries, illnesses and accidents, and considering information provided by employees

Prevention of Hazards:  Compliance with any applicable Cal/OSHA standard will be assured to address hazards covered by such standards. In addition, any unsafe or unhealthy condition or work practice that is discovered will be corrected in a timely manner based on the following:

  • If the hazard discovered may cause a serious injury or illness, it shall be corrected immediately or employees removed from the area, source of exposure or unsafe piece of equipment.
  • If the hazard is one that is easily abated, it shall be corrected immediately.
  • Other hazards shall be corrected in a timely manner.

Documentation used in discovering the hazard will be used to confirm abatement (for example, noting the correction on a new Hazard Prevention Data Sheet, inspection checklist or an injury and illness investigation form or the issuance of a written work showing the completion of the correction).

4.     Elements Included in Employer's IIPP

This IIPP includes all of the following elements consistent with 8 CCR §3203 and other applicable Cal/OSHA standards:

Injury and Illness Prevention Program Requirements:  This IIPP includes all of the following minimum elements consistent with the injury and illness prevention standard:

  • A system to identify and prevent safety and health hazards (written work orders).
  • Periodic scheduled inspections.
  • Investigation of injuries, illnesses and accidents (safety committees).
  • Employee safety training.
  • Communication with employees regarding safety and enforcement of safety rules.
  • Record keeping consistent with applicable requirements.

Other Mandatory Cal/OSHA standards:  This IIPP includes information that addresses certain standards that apply to all employees:

  • Emergency action planning, including medical emergencies.
  • Fire prevention and fire emergency planning.
  • Work surface and work space safety.
  • Office and commercial establishment safety, including ergonomics (repetitive motion l injuries) and office chemical safety.

Additional Regulated Activities:  The employer has reviewed additional regulated activities and safety requirements. Those checked apply to this workplace and are covered within this IIPP:

x      Personal protective equipment use by employees.

x      Ergonomics safety, including prevention of repetitive motion injuries and back and joint injuries.

x      Hazardous substance handling.

x      Machine guarding and maintenance.

x      Power tools and ladders.

x      Vehicle operation.

x      Forklifts, battery charging and material handling.

x      Pressure vessels (air compressors) and LPG tanks.

x      Construction activities.

x      Security and violence prevention.


5.     Periodic Scheduled Inspection

Responsibility and Frequency of Inspections:  Periodic scheduled inspections are conducted by, or under the direction of, the person responsible for implementing IIPP on at least the following frequency:

Office Areas: Annual                                                                                                                                                           

Other Areas (indicate area and frequency):

Area

Inspection

Residence Halls, Classrooms, Dinning Commons, Labs

Annual

Physical Plant, Gym Complex, Art Center

Annual

In addition, whenever information indicates that a previously unrecognized hazard may be present, the area in which the suspected hazard is present will be inspected promptly.

Documentation of Inspections:  Inspection forms will be completed by the inspector for each inspection, noting the area inspected, person or persons conducting the inspection, findings and any deficiencies noted. Correction of deficiencies shall be accomplished according to Paragraph 4, Other Mandatory Cal/OSHA standards, and indicated on the inspection checklist.

6.     Investigating Injuries, Illnesses and Accidents

Policy and Responsibility:  Any injuries, illnesses or accidents will be investigated to determine if any preventable safety or health hazard contributed to the occurrence. The person responsible for implementing the IIPP will conduct the investigation within a timely manner after being advised of the incident. If a reportable serious injury or death results, the responsible person will assure that a report is made to Cal/OSHA within eight hours. Any hazardous condition or work practices that contributed to the injury, illness or accident will be abated according to the policy stated at Paragraph 4, Other Mandatory Cal/OSHA standards.

Documentation of Investigation:  Each investigation of an injury, illness or accident will be documented to indicate information about the incident, the investigation's finding, whether a workplace hazard contributed to the incident, how the hazard will be abated and the investigator. The investigation can be documented by using workers' compensation form Employer's First Report or the Supplemental Injury, Illness and Accident Investigation.

7.     Safety Training for Employees

Policy and Responsibility:  Employees have been provided training in safe work practices and prevention of injuries and illnesses when the IIPP was first established and whenever a new hazard is identified or an employee is reassigned or newly hired prior to exposure to any potential hazards.


Injury and Illness Prevention Program - Page 4

The person responsible for implementing the IIPP is responsible for assuring the employee training is provided and documented. Supervisors and other designated employees may be designated to assist in providing training.

Documentation of Training:  Training is documented in the following manner:

  • Each employee's personnel records contain a form that indicates the status of the employee's training. The form indicates that IIPP training was provided and when additional training was received for new hazards, new assignments or to meet refresher training requirements.
  • Training sessions will be documented with a sign-up sheet that indicates the date, subject of training, trainer and attendees. This form will be used to update individual employee training records.

8.     Communicating with Employees about Safety and Enforcement of Safety Work Practices

Policy and Responsibility:  A system to communicate with employees about safety and to assure compliance with safe work practices is in effect. Communications are implemented through safety meetings, anonymous notification procedures, one-on-one counseling and disciplinary procedures.

The person responsible for the IIPP shall assure that effective employee communications are maintained through the following methods:

  • Explanation of the IIPP and its procedures.
  • Description of any new hazards that have been introduced or identified through inspection or investigation of injuries, illnesses or accidents.
  • Consideration of employee safety suggestions and questions (including anonymous ones) and a response provided.

Employee Compliance:  Employees are required to comply with safe work practices. If non-compliance is observed, the following disciplinary measures will be used as appropriate to assure future compliance. The method used should be selected based on the gravity of the violation and the frequency of such violation and be administered according to progressive discipline employee relations policies:

  • Private counseling by the person responsible for implementing the IIPP or the employee's supervisor;
  • Loss of incentives, negative effect on performance evaluation and similar personnel actions;
  • A written warning or warnings; and
  • Suspension or termination.

Documentation of Safety Communications and Enforcement:  Each instance of employee communication is documented. The documentation includes the following:

  • Safety meetings are documented through a sign-in sheet.
  • Written employee safety suggestions or questions are maintained on file along with the response, including information on how the response was provided to employees.
  • Actions taken to enforce compliance with safe work practices in cases that exceeds verbal counseling will be documented in the employee's personnel record by the person responsible for the IIPP.


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9.     Record keeping and Posting Requirements

Policy and Responsibility for IIPP Record keeping:  Records that document implementation of the IIPP will be maintained by the person responsible for the program. The following records will be maintained for the period indicated, at a minimum:

  • The Written IIPP.................................................................................................

Indefinitely

  • OSHA Log 300 Forms.........................................................................................

5 Years

  • Inspection Forms................................................................................................

1 Year

  • Investigation Forms............................................................................................

1 Year (if a Log 200 injury, 5 years)

  • Employee Training Forms:

--  Personnel Records.........................................................................................

Duration of Employment

--  Training Sign-up Sheets................................................................................

1 Year

  • Records Relating to Employee Communication and Enforcement:

--  Safety Meeting Sign-up Sheets...................................................................

3 Years

--  Employee Suggestion/Question and Responses......................................

3 Years

--  Disciplinary Actions......................................................................................

3 Years

  • All Other Safety Records Other than Those
    Subject to the Access Standard.......................................................................


3 Years

  • Employee Exposure Records (Subject to §3204)..............................................

30 Years

  • Medical Records (Subject to §3204)................................................................

Duration of Employment Plus 30 Years

Poster Policy:  It is the policy of this employer that all posters required by federal and state occupational safety and health and labor laws and regulations will be posted in the workplace.

10.  Maintaining the Injury and Illness Prevention Program

Reviewing and Updating the IIPP:  This IIPP will be periodically reviewed by the person responsible for implementing it. This person shall verify effective implementation of each element of the program, make any changes needed and communicate program status and changes made to management and to affected employees.

New Employees:  Each new employee hired will be subject to the IIPP. Each employee transferred to a new job will be trained in the safety aspects of the new assignment. The person responsible for implementation will assure that each new employee is included in the IIPP and will provide training on any provisions applicable to the new or any transferring employee's position.