Driver Handbook

The college has developed this handbook to assist and guide employees and students in the safe operation of motor vehicles while on college business.

Links to Handbook Sections

The following expectations apply to all who may drive on "college business" (see below)--whether using college-owned or personal vehicles. For more information contact Transportation Services or Institutional Resilience.

Permitted Drivers


Employees are monitored using the DMV pull notice program who may: A) drive as part of their job description; B) drive students on official business; or C) otherwise conduct college business while driving on a more than an incidental or occasional basis. They must complete and submit to Transportation Services the top part of this form. (It is only required once while employed.)


Students who may at some time in their college career wish to drive on college business (either a college car or their own or borrowed) are expected to complete the form on their Student Profile page. Their subsequent use of vehicles will be governed by the Student DRIVER Program (Driver Record Information Verified to Evaluate Risk).

Faculty should generally expect students to make their own transportation arrangements as necessary for academic endeavors. Where faculty have occasion to participate in planning automobile transportation, to the extent practical they should select and authorize as drivers only those students whose records reflect (by means of the green DMV indicator on the class roster or in the Student Directory) that they have been permitted under the Student DRIVER Program.

Note that at the beginning of each year (and for mid-year permission requests) it can take some weeks for the green DMV indicator to appear on record. In cases where no student in a class or organized activity has been marked as permitted, employees should exercise their best judgment in assessing students' relative maturity when assisting with a driving arrangement.

Reservations of college vehicles for student use must be made by an employee overseeing that activity, and can be initiated at this link. Transportation Services will not generally accept vehicle reservations for students who are not permitted to drive under the Student DRIVER Program. Students are not allowed under any circumstance to convey other students in a vehicle with more capacity than a Suburban (9 seats); college-approved employees or contractors with appropriate licensure are required for all instances involving 10 or more vehicle occupants.

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Permitted Uses


College vehicles are for college business. Any non-incidental other use is discouraged and must be approved in advance. College vehicles are not for use by spouses or children of approved drivers. Employees must be aware of the following policies:


Students may use college vehicles only for authorized purposes as specified below.

Official College-Related Business (not limited to these categories and examples)

  • In connection with academic related activities:
    • off-campus internship
    • faculty and/or staff supervised course-related trips
    In connection with campus employment:
    • departmental errands
    • transporting college guests to and from the airport, hotels, etc
  • In connection with extracurricular activities:
    • official residence hall events
    • official Westmont Activities Commission events
    • official campus ministry or club event

Limited Personal Use (The college provides and pays for the cost of student use of college vehicles for the following limited personal purposes.)

  • Necessary health care or counseling appointments for services the Westmont Health Center is unable to provide
  • Church attendance
  • Off-campus ROTC commitments
  • Limited, local personal use for on-campus students enrolled in Mayterm
    • use of this type is at the discretion of the Mayterm resident director, limited to a 25- mile radius, and restricted to a 4-hour time period.

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General Responsibilities
  • Users of their own or borrowed personal vehicles while on college business:
    • should be aware of the applicable limits of coverage under the college's insurance policy;
    • must ensure that the vehicle is covered by at least the basic IRS-approved limits known as 100/300 coverage.
  • Because these factors may influence safety assessments pertaining to future driving, drivers must advise the college (employees to Transportation Services; students to Institutional Resilience) if:
    • their license is suspended, revoked or restricted by the issuing authority;
    • they have been cited for speeding, driving under the influence;
    • they have been involved in a collision unrelated to college business which caused personal injury, or property damage exceeding $1000.
  • Drivers must report any collisions involving a vehicle used for college purposes (college vehicles to Transportation Services; personal vehicles to Institutional Resilience).
    • Use the Accident Reporting Form found in the glovebox of college vehicles, or
    • Use the form found at this link.
  • Fines, penalties, citations for moving or parking violations are the personal responsibility of the driver.
  • Driver should inspect vehicle before use.
  • Employees should not typically take an active role in seating arrangements when students choose to use their personal vehicles for college-related driving.

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Vehicle Operation
  • Drive in a safe, prudent and lawful manner at all times.
  • Abide by all federal, state and local motor vehicle regulations.
  • Seat belt use is mandatory.
  • Driver conversation by cell phone is not permitted for students; and is discouraged for employees (but limited to hands-free operation in compliance with California law). More on this.
  • Texting, and other use of electronic devices in a manner that distracts the driver, is not permitted. See video underscoring the importance of this expectation.
  • Driving while under the influence of any substance that may impair judgment is prohibited (includes but not limited to alcohol or other prescription or non-prescription drugs that may influence driving ability).
  • Non-permitted uses or activities with college vehicles or while on college business:
    • Hitchhikers
    • Radar detectors
    • Towing of other vehicles
    • Driver training
Accident Reporting

All collisions involving vehicles being used for college business, whether owned by the college, by employees, or by third parties, must be reported immediately to the Office of Institutional Resilience. Send the completed Auto Accident Form via interoffice to Institutional Resilience, or preferably scan and emai itl to the Institutional Resilience Coordinator: