Disability Services Accommodation Process
Important Note: Fall 2020 incoming students must provide ODS registration information below by August 1, 2020 *Requests for accommodations will be processed after this date but please keep in mind that we will process completed files according to the date received and if received late, this may delay implementation of accommodations.
Effective March 20, 2020 and until further notice, due to the Covid-19 pandemic, we will have remote services only. Please be aware that we will be monitoring our email. We prefer to receive forms and documentation via email as we are working remotely at this time. Our fax number will be checked less frequently. Please contact our office via email firstname.lastname@example.org. To let us know when you are faxing over your documents.
Stay tuned for updates as we phase into a new database system called AIM! Accessible Information Management (AIM) is an online platform that makes it easy for students to view, manage and request accommodations through Disability Services. Through AIM, students (as well as a physician’s office or other providers) can upload required documentation.
Returning students currently registered with the Office of Disability Services, may log-in to our new ODS portal here. Existing students do not need to complete a new application but initially will be asked to acknowledge and sign agreements to enter the online platform.
How to request accommodations
Complete the Disability Services Application.
Read through our Documentation Requirements webpage. Request appropriate professional(s) to complete and return disability documentation information to ODS.
Documentation must be current and comprehensive. Please read established guidelines for documenting disabling conditions. All disability documentation must include the professional's signature, date and license number. Please refer to the Documentation Requirements webpage. Depending on your condition select the most appropriate form to obtain the needed information. Forms are available for download and use by your medical provider for many conditions under our Forms.
3. Students are encouraged to check in using the ODS portal to review their profile page and sign the required agreements as soon as possible. If documentation is not uploaded during the application process, students will need to upload these documents prior to a meeting for accommodations. If documentation is not available, please contact email@example.com to discuss the situation.
After all the documentation is completed, received, and reviewed, the director will be available to meet with the student. This process can take up to ten business days (or longer) if received during high volume times such as at the beginning of a semester. It's important for the student to inquire if all documentation and information has been received by ODS.
4. Meeting with Director: Students can request an appointment time using their ODS portal. This “interactive process” usually takes place the first week of classes, however, if accommodations are needed prior to the start of class, indicate this and we will begin with a phone or virtual (i.e. Zoom, Google meet, etc.) meeting.
5. The Office of Disability Services will email your letter of accommodation(s) to each professor. These letters will convey what accommodations you are eligible to receive, but not the nature of your disability.
The ODS staff are also available to answer questions and set up appointments with the director, Office of Disability Services. Due to Covid-19, drop-in visits will not be accepted. Please phone or email for further instruction. 805-565-6135, firstname.lastname@example.org