Fall-To-Spring (Transitioning to Spring)

In November, in preparation for Spring semester housing, students in college housing are asked by their Resident Assistant (RA) to make their declaration for Spring semester housing. Residents are assumed to stay in the same room (Note: most Spring housing asisgnments are recorded that way), since most residents actually remain in the same room without any changes at mid-year. However, some Fall residents may plan to vacate in December due to graduation, study away-abroad in the Spring, etc. When campus residents vacate at the end of Fall semester, openings are created for incoming transfers and students who are returning from away-abroad programs during the Fall.

Students who are away-abroad during the Fall semester are notified in September when the online request forms have been activated for the Spring semester. See Spring Housing>Away-Abroad Students (Returning for Spring) for more information about how to request housing for the Spring semester.

Who has priority for completely-open rooms?

Students who are returning from away-abroad have priority for any completely-open rooms at the end of the Fall semester. Fall residents should not assume they can "claim" another room or opening on campus other than their own same room reservation.

Students who are away-abroad during the Fall semester may see Spring Housing>Away-Abroad Students (Returning for Spring) for more information about how to request housing for the Spring semester, and there are request forms below as well.

Residents with an opening in their room

When an opening exists, or will exist when a roommate vacates at the end of Fall semester, the remaining resident(s) should consider the following:

  • Openings are best filled by mutual request with another current Westmont student.*
  • In the absence of a mutual request to fill an opening, residents should expect that Housing and Residence Life will fill the opening with a student who is returning from away-abroad, a transfer student, or a re-applicant.

*A current student who wishes to mutually request a roommate who is not currently enrolled, but who may be in the process of transferring or re-applying to Westmont, should contact Housing as far in advance as possible. Several things need to be aligned in order to consider groupings with incoming students. Also, incoming students may be unable to access the online group forms.

How and when are housing requests to be submitted?

Online housing requests for the Spring 2015 semester are now able to be submitted.

  • Away-abroad students have until November 7, 2014 to submit one of the two online forms below.
  • Students in college housing also have until November 7, 2014 to complete a Spring housing request with either online form below. We no longer use a paper form to request a change at mid-year.

The two online forms below can be used as group requests, but only the "Request for Specific Location" can be used as an individual type of request. A group request has a required mutual-agreement feature that must be completed by the deadline in order to be considered.

  1. Request To Fill Opening with a Resident Who Will Stay in that Same Room . This group request allows a student to "fill an opening" with a current campus Fall resident so that they can live there together for the Spring semester. No move is involved or allowed for the current and remaining resident. We call these "slam dunks" if all the parts align for a placement. In order to succeed, each participant in the group request must agree to the group request by ACCEPTING it before the deadline AND the opening in the room must be confirmed by Housing by the time placements are made in November.
  2. Request for Specific Location This is for an individual OR a mutually-agreeing group to request a specific residence hall location, and even a particular suite, section or apartment. This form also allows "Other preferences" beyond the specific and primary location. For example, if Ocean View is the primary request, a student could then rank additional locations like this: Other Preferences: [VK, AR, CL, EM]. It is prudent to supplement a specific, primary request with other location preferences in the event we cannot grant the primary request. Note: The chances for current campus residents to move to a completely-open room are slim at best, since students who are returning from away-abroad have priority for completely-open rooms. However, if a group requests an away-abroad student, that increases the chances. The class standing of the away-abroad student is used to determine how requests are prioritized. If away-abroad students have less than senior standing, the chances are slimmer for getting a group into one of the few open rooms at mid-year.