Student Life Policies and Procedures Reserving Campus Facilities

Any campus activity or event sponsored by faculty, staff, or students that requires a facility must request space in advance with the Conference and Event Services Department. Students: your first step is to get approval from your organization advisor. To begin the process of reserving a facility, use the campus scheduling website. This user-friendly site is the fastest, most efficient way to make a facility reservation request.

Prior to using the campus scheduling website, please read the instructions posted online. Contact the Conference and Event Services Department at scheduling@westmont.edu or (805) 565-7070 with questions.

Please allow a minimum of three or more business days for your request to be processed. Last minute requests should be avoided. In the event that you must submit a same-day request, please email scheduling@westmont.edu as this is monitored by multiple staff members. If you cancel your event, please submit an online cancellation request. This will enable us to allocate the space to someone else who may need it.

Some facilities require departmental authorization. This process can delay confirmation, so please request as far ahead as possible. Requests for event services (tables, chairs, podiums, etc) may be made via the campus scheduling website. Additional requirements such as catering, sound and media, custodial, and security should be arranged with the respective departments, as EMS does not handle these services.

All space for catered events require a minimum of two hours additional time prior and following the event for preparation and clean up. More extensive catering may require additional time. Be sure to add in that time in your EMS facility request.

Generally, reservation request confirmations are sent via email.

Conference and Event Services office hours are Monday through Friday, 8am - 5pm during the academic year, and 8am - 7:30pm everyday during the summer.

Last updated on 8/16/21

Last Reviewed on  8/16/21