Program Review Accessing Portfolium and Program Review Archive

Portfolium, Assessment Management System

Portfolium allows faculty to assess student learning and performance; analyze and report data to internal and external stakeholders; as well as develop and maintain program and student e-portfolios. It also allows academic and co-curricular departments to upload and store reports and supportive materials.

Assessment in Portfolium

Please log into www.edu.portfolium.com

Click here for instructions for assessing student assignments in Portfolium.

Portfolium Naming Conventions

All file names should use the following structure: Year-department-description-subdescription

2019 Kinesiology Annual Report
2015 Kinseiology Annual Report Appendices

Uploading Annual Reports

Please log into www.portfolium.com

Click here for instructions on how to upload Annual Reports in Portfolium.

Uploading Six-Year Reports

  1. Confirm that your report follows  naming convention.

  2. Upload your report into Departmental Program Review Archives

Program Review Archives

The Program Review Archive is provided to give departments a common repository into which they can place their program review and assessment work. This archive facilitates our work by providing a common organizational structure, aiding the dissemination of institutional data, reducing misplaced documents, and smoothing leadership transitions.

Accessing the Archive [Mac users] 

Accessing the Archive [Windows users]

File Naming Conventions

All file names should use the structure: Year-description-subdescription

2008-Annual Assessment Report
2008-Annual Assessment Report-Appendices 
2008-Annual Assessment Report-Response
2011-Alumni Survey
2011-Alumni Survey-Raw Data
2011-Alumni Survey-Interpreted Results

Structure of the Archive

The archive is a shared drive that contains a folder for each department. Your department’s folder should be used to store all of your departmental data so that it is readily accessible to anyone in your department.

The top level of the archive consists of five folders with the following names and contents.

Assessment Data

In most departments this folder should contain a subfolder for each learning objective. For some departments an alternate structure may be more workable. Whatever structure is used, make sure it is clear. This folder should contain

  1. Rubrics
  2. Benchmarks
  3. Assessment data
    1. When possible, store both raw and summarized data
    2. Make generous use of scanners
    3. Place GE-related data in the appropriate GE folder (this archive can be mapped separately)

Demographic Data

  1. Load Reports
  2. Student data
  3. Graduate profiles

Guiding documents

  1. Mission Statement and Student Learning Outcomes
  2. Multi-year Assessment Plan
  3. List of current projects with proposed timeline

Records

Meeting notes documenting departmental discussions of assessment data and program review issues.

Reports

  1. Annual and Six-Year Reports
  2. Place appendices in a separate pdf file – one for each report.
  3. Responses to reports

When a six-year report has been completed, all the data and records should be moved into a subfolder labeled with the report year. Begin the next cycle with five empty folders.