COVID-19 Update: Staff
Latest Update: Wednesday, March 25, 2020 – 6 p.m.
Connecting with a Doctor Virtually
Members can use LiveHealth Online at no cost until further notice, and cost-sharing for phone or video telehealth visits is also waived. You can download the free Sydney Care mobile app for a quick and easy way to evaluate symptoms. If needed, the app will connect you to a doctor through a LiveHealth Online video chat session or a Virtual Care text session (the first text session is free; additional text sessions cost $19) right from your phone. The doctor you connect with can help you understand whether you’re at risk for COVID-19 and let you know whether you need to visit a local healthcare provider in person for COVID-19 testing. You can also register/log in to anthem.com/ca and connect to LiveHealth Online.
If you need a COVID-19 test, it’s covered. Your Anthem health plan covers COVID-19 testing and the visit where you get the test with no out-of-pocket costs. If you’re diagnosed wit COVID-19, your Anthem health plan benefits apply to treatments.
Prescriptions and Mail-Order Pharmacy
Members can refill most prescriptions early. Anthem is relaxing early prescription refill limits, where permitted, for members who wish to receive a 30-day supply of most maintenance medications early.
Additionally, you should talk to your doctor about whether changing from a 30-day supply to a 90-day supply is appropriate. You can get your 90-day supply through Anthem’s home-delivery pharmacy for most medications. Sign up online, or call the Pharmacy Member Services number on your ID card if you want to learn more.
Counseling services through our Aetna EAP benefit is free to all our employees and their families. Please visit this link for information on how to utilize this benefit. You may also request a televideo session instead of a face-to-face visit. If you would like to see a behavioral health provider under your Anthem medical plan, see instructions on how to find one in your network here. An office visit has a $30 copay on the HMO plan, $20 copay on the Deductible HMO and 20 percent coinsurance on the PPO plan for in-network services. Please see our HMO Plan Summary, Deductible HMO Plan Summary and PPO Plan Summary for more details.
Limited Dining Common Hours
8:30am - 10am | 11:30am - 1pm | 5pm - 6:30pm
- If you are unable to work your regular hours/schedule remotely because you need to care for school-age children, talk with your supervisor to determine if you can create a realistic part-time schedule that will allow you to continue your duties on a limited basis.
- We expect you to take your meals and breaks each day and to get approval before you work overtime, even when working remotely. As a reminder, see the college's full policy on meal breaks and rest periods, which is summarized below.
The college authorizes and permits at least a 30-minute meal period for employees who work more than five hours unless they work six or fewer hours total and voluntarily elect in writing to waive the first meal period. Employees who work more than 10 hours in a workday may take a second 30-minute meal period unless they work 12 or fewer hours total, did not waive the first meal period, and voluntarily elect in writing to waive the second meal period.
Non-exempt employees are authorized and permitted to take a 10-minute paid rest period for every four (4) hours worked or major fraction thereof.
If you have not already done so, sign up for Direct Deposit. You can find directions on our website. Please contact Esther Gilbert at email@example.com with questions about the process to set it up. If the college is required to close, we can’t guarantee timely delivery of physical paychecks but will do our best to inform you on what to expect should that occur.
At this time of heightened concern, it is important that each of us monitor for signs of respiratory illness and stay home if sick per CDC guidelines.
If you have been in close contact with an individual with a confirmed COVID-19 diagnosis, based on guidance from the California Department of Public Health (CDPH), employees are required to stay home and self-quarantine for 14 days, even if you do not have symptoms. Staff members, please contact your direct supervisor.
If you have had close contact with a confirmed COVID-19 patient or the symptoms seem serious or are of concern, EMAIL or CALL your health care provider for advice. (Do not go into a health facility without first contacting for advice). Consider using your Anthem Telehealth benefits.
For symptoms, visit https://www.cdc.gov/coronavirus/2019-ncov/about/symptoms.html.
At this time, there are no known reported cases of COVID-19 at Westmont. It is expected that all healthy staff will come to work.
If a case of COVID-19 directly related to a campus community member is confirmed, in cooperation with the local health department Westmont will immediately determine how best to address any increased risk and communicate to employees.
Staff should follow the college's guidance on travel and return to campus. Please speak with your supervisor regarding expectations and if there is an option to work remotely during a period of required isolation due to travel.
Employees should use accrued paid time off for the time they are required to remain at home related to COVID-19. Employees that are required to remain at home but do not have sufficient PTO should contact Human Resources by phone, or email to assist them.
Counseling services through our Aetna EAP benefit is free to all of our employees and their families. Please visit this link for information on how to utilize this benefit, you may also request to have a televideo session instead of a face to face visit..
If you would like to see a behavioral health provider under your Anthem medical plan, instructions on how to find one in your network can be found here. An office visit has a $30 copay on the HMO plan, and 20% coinsurance on the PPO plan for in network services. Please see our Anthem medical plan summaries located on the Benefits Information page for more details.
Wash your hands often with soap and water for at least 20 seconds. If soap and water are not available, use an alcohol-based hand sanitizer.
Avoid touching your eyes, nose, and mouth with unwashed hands.
Avoid close contact with people who are sick.
Stay home when you are sick.
Cover your cough or sneeze with a tissue and immediately throw the tissue in the trash and wash your hands.
Clean and disinfect frequently touched objects and surfaces.
Contact Esther Gilbert in Payroll
- Details for Working Remotely
- Am I required to come into work if I believe I might have been directly exposed to COVID-19?
- Am I required to come into work?
- What do I do if I need to self-isolate for fourteen days due to business or personal travel?
- If I have to remain in quarantine, am I required to use my accrued leave?
- What are my options if I have additional concerns about my well-being or that of my family?
- What steps should I take to stay healthy per CDC?
- How will staff be paid if they are not able to submit their normal timesheet?
Dear Westmont Staff,
Thank you for your encouraging emails and optimistic messages demonstrating your resilience and cooperation with safe and healthy practices. The Executive Team and I have been meeting daily to check in with each area of operation and they share with me all that you're doing to keep the college active and responsive.
For next Thursday's scheduled Staff Forum, we will connect remotely by providing options for you to select from since we know not everyone has the same accessibility to technology. Please plan to join the meeting from 8:30-10:00 am. The details for remote access will be shared with you early next week.
The topics we discuss will cover all information related to how the college continues its response to COVID-19, including updates from each vice president and an SRT progress report. You can send your questions to firstname.lastname@example.org and we'll answer them when we're online with you.
I'm grateful for each one of you and your continued hard work on all fronts. I look forward to our meeting online next week.
Gayle D. Beebe, Ph.D.
955 La Paz Road
Santa Barbara, CA 93108
March 17, 2020- 3 p.m.
Dear Staff Colleagues,
I trust this finds you safe and healthy during this exceptional time.
As you likely have seen over the weekend, the local, state and national response to COVID-19 has been quite fluid as officials learn more about the virus every day. Various governmental agencies across the country have issued new recommendations and directives aimed at slowing the spread of the virus. In California, Governor Newsom asked those 65 years and older to remain at home to avoid exposure to the virus. At the national level, President Trump has asked that the size of gatherings be limited.
Out of an abundance of caution and based on this most recent guidance, the Executive Team has decided this afternoon, March 16, to move to a minimal staffing level on campus beginning tomorrow, March 17, until further notice. Each vice president will work directly with the department leaders in their division to identify those offices that need to remain open daily for essential college business and to serve the students who resumed the spring semester in a remote format today, Monday, March 16, as well as the limited number of students who are staying on campus for various reasons approved by Student Life. Many of you may be asked to work from home, while some will be asked to rotate with your colleagues and work certain days on campus. Others who have a role that is not conducive to working from home may be asked to assist with other key functions of the college that are able to be done remotely. Once your vice president has been in contact with your supervisor, your supervisor will reach out to you with specific instructions.
For those of you who will not be present on campus, please plan to connect with your supervisor every day. That contact could be by phone, email or text. Your supervisor will let you know which method she/he prefers you use.
Those of you who are unable to work remotely due to your role, or who are experiencing an illness or an illness within your household, have school-age children at home, are 65 or older, or who have been told to self-isolate, will continue to receive pay through the use of your sick time. For those without sufficient sick time, please contact Human Resources. As much as possible the college will need to continue to operate with some sense of normalcy and will need the assistance of many of you to do so. As the situation evolves we will provide additional details. If you are concerned at all about your paycheck, please contact Human Resources by email.
Given the current guidance on gatherings, the Executive Team has also today shifted the March 26 Staff Forum to a virtual format rather than an in-person gathering. Please watch for further information in the coming days about how to join the forum electronically.
Thank you for your flexibility and resilience during this unusual time as we seek to respond appropriately to the evolving guidance from our governmental and health authorities. Please watch your email for additional updates in the days ahead, or check the college website for the latest information on Westmont’s response to COVID-19. The Executive Team is praying for you and your health, and we ask that you join us in praying for our community and nation during this most unusual time.
Vice President for Finance
March 12, 2020- 3 p.m.
As you have learned today, Westmont is moving to remote instruction beginning Monday, March 15, through Monday, April 13.
All offices will remain open, and staff should report to work as scheduled. The college is taking additional measures to clean and sanitize all public spaces and areas. We’ll restrict access to communal spaces and residential living spaces, and we’ve canceled all college and athletic events through April 13.
If you have any questions about your schedule, please talk to your supervisor. If you or anyone in your household becomes ill, please stay home until you are all well. The CDC website includes specific information on symptoms.
See below for some frequently asked questions about the college’s response for employees.
The Westmont website will contain general, campus-wide updates, and posts will occur daily at 9 a.m., noon, 3 p.m. and 6 p.m. Please check the website regularly to keep up with the latest news and click on the link for staff.
As of today, there have been no reported COVID-19 cases in Santa Barbara County, San Luis Obispo County or Kern County. Our campus remains safe and clear as well. As you continue to research information regarding COVID-19, please be aware that numerous malicious websites prey on our fears, and before clicking on any links to information related to this outbreak, verify their veracity, and do your best to detect phishing scams in your inbox.
Thank you for remaining diligent and committed to your role. Your service makes a difference to our students, parents, friends and supporters of the college and we need you.
Please be well and safe and stay healthy.
Dear Westmont Community,
Each day presents new information about COVID-19, and we've been meeting and planning about the situation and will continue this evening so we can develop a careful and thoughtful plan addressing all the dynamics involved for our students, faculty and staff. We consider the health and safety of our community to be one of our top priorities.
We'll post information tomorrow, Thursday, March 12, at noon, about how we intend to complete the semester. Our announcement will include information about students returning to campus from spring break, the completion of our spring semester, and activities that correspond with these plans, including athletic events and Commencement. We'll specifically address each group on campus–students, faculty and staff– so everyone will know what to expect and how to plan accordingly.
We invite you to join us in praying for everyone affected by COVID-19 and for the health and safety of our Westmont community throughout the world.
On behalf of the Executive Team,