Housing Office Special Housing
Special housing refers to categories which are somewhat affiliated with standard housing categories (i.e. Fall semester, Spring semester, Summer, and Mayterm). However, they typically fall between or outside these standard categories and thus require different procedures.
Who is approved for early Fall arrival?
Early fall arrivals (EFAs) are students who have been asked by the college to arrive on campus for specific purposes, and have been approved by Housing (and in collaboration with sponsoring staff and faculty) to arrive early. EFAs must have a faculty or staff sponsor who has arranged for their approved early arrival. The purpose of early fall arrival is for Fall semester preparations by faculty and staff offices. It is not for the benefit of students who would like to be able to come to campus prior to the standard check-in dates.
Who qualifies for this?
Athletes for the Fall semester (soccer, volleyball, cross country) are asked to arrive early, and specific student leaders and Orientation volunteers are asked to assist the college in preparation for the semester. Some students may also be approved as EFAs by other faculty and staff in collaboration with the Housing Office.
Fall semester athletes in soccer and volleyball actually arrive prior to when Fall housing is available, so their pre-fall housing (i.e. temporary housing in one of the halls) is arranged by Conference Services. The athletes move from this temporary housing to their Fall housing assignments one week prior to the start of Orientation. Athletes are not allowed to move their personal belongings into their Fall campus housing assignments until their approved transition move and check-in with residence hall staff.
Special approval needed
Students are not allowed to move-in or check-in to campus rooms until the dates listed under Check-In, unless they have pre-approved housing as an early Fall arrival from Housing. When a student has been added to the list for early fall arrival, he or she will receive an automated email confirmation from the Housing Director. A special, pre-determined check-in time with residence hall staff is required for all approved EFAs. This check-in time is communicated in the email.
Meal service may need to be planned by faculty and staff sponsors for students on their early Fall arrival lists. The Fall 2019 meal plan, for students who have one assigned, commences on Monday, August 19. Faculty and staff who arrange for early fall arrival prior to August 19 may contact Auxiliary Services for information about arranging meal service in the Dining Commons.
Faculty and staff sponsors (Adding & Removing Names)
Faculty and staff who wish to have students approved for early arrival need to contact Housing in advance (by July 31). Once arranged, faculty and staff will add their students' names and manage their own group list at the Special Housing Schedule (login) site.
Administrator's View (Viewing only)
The link in this section is for viewing; IT IS NOT FOR THE PURPOSE OF ADDING NAMES TO THE EARLY ARRIVAL LIST. Administrators who have authorization to view the entire Early Fall Arrival list may login here to view the Early Fall Arrival list.
What is Late Spring Check-Out?
Late spring check-out refers to the special approval which is given to some campus residents to remain an extra two days in their rooms after the residence halls close at the end of spring semester. This approval is to provide extended housing for those involved in certain college activities, such as:
- Residents who are graduating
- Residents who are asked by faculty and staff to assist on graduation weekend
- Residents who will be moving to Mayterm housing on the day after graduation
- Residents who will move from their college housing assignment for the spring semester (i.e on-campus or OV) to summer housing at Ocean View on the day after graduation
- Residents who are involved in intercollegiate athletics which extend beyond the regular semester
- Residents who will work for Westmont Conference Services during the summer
- Resident Assistants who are required to stay through the weekend
Late spring check-out is not for those who want to stay in college housing for their own interests or travel schedule.
Approval needed by Housing
Faculty and staff who need non-graduating residents to remain for graduation weekend to assist them or their department should contact Housing in advance to arrange for approval. Faculty and staff will add their own students' names and manage their late check-out group at the Special Housing Schedule (login) site.
The Housing Office will enter the names of residents who expected to graduate, residents who have submitted requests for housing during Mayterm, and residents who have requested summer housing at Ocean View.
Administrators who have authorization to view the entire Late Spring Check-Out list may login here to view Late Check-Outs list.
Registering Overnight Guests
Campus residents should register their overnight guests here. Guests are welcome to stay for a maximum of 5 nights each semester and are expected to stay in the same room for all 5 nights. No extensions will be granted. Current Westmont students who do not pay for on-campus housing do not qualify as guests.
Please maintain respect for the concerns of your roommates when your guests visit. You may be held responsible for any damage to college property caused by your guest. As a host, you are responsible to explain:
- college regulations (e.g. vehicle use)
- community behavioral standards (e.g. open hours, alcohol and tobacco use)
- emergency procedures (e.g. wildfire evacuation>go to gym, earthquake evacuation>go to Lovik Field)
Who stays over Spring break, and what is involved?
Since many services are curtailed during Spring break (aka Spring Recess), most campus and Ocean View residents leave for the week. However, current residents in college housing are allowed to stay in their own rooms or apartments during Spring break if they sign-up to stay.
Current residents must sign-up to stay
Current campus and Ocean View residents must sign-up to stay for any portion of Spring break, using the Spring Break Request (login) below. Those who stay should be aware of the restrictions and limitations during break. These are described below and in email message which is sent by the Housing Director to students who sign-up. Also, students are asked to verify (and update, if necessary) their emergency information on their student profile. This is very important since fewer residence hall staff are on campus that week.
Parking permits are not required
Any student may operate a vehicle on campus from the Friday immediately prior to Spring break until the Sunday at the end of it (approx. 10 days). No parking permit is required.
Restrictions and limitations during Spring break
- No guests may stay in the residence halls. Usual behavioral and housing policies from the Student Handbook apply.
- The Dining Commons is closed for most of break. See Auxiliary Services for specific dining hours.
- The Shuttle and Dial-a-Ride services are suspended. See Transportation Services for any updates.
- Custodial services in the residence halls are suspended.
- There may be very limited access to residence hall personnel.
- Access to the on-campus residence hall kitchens may be limited.
- The gym and racquetball courts may be closed for floor maintenance.
Administrators who have authorization to view the Spring Break list may login here: Spring Break list.
Who stays over Christmas or arrives early in January?
The residence halls close at the end of Fall semester in mid-December, and students are required to vacate until the halls re-open for Spring semester in January.
However, several athletic programs may arrange to have their athletes stay on-campus for scheduled games and practices during the Christmas holiday. These have been men's and women's basketball in December and early January, and supporting student workers for basketball games during this period. In addition, some student leaders are asked to come back a day early to prepare for orientation for new, incoming students in January.
Coaches and sponsoring staff members are responsible to arrange with Housing in advance for their students to stay in campus housing while the residence halls are officially closed. The electronic door program is operated from the housing data which has been approved by Housing. There are additional expectations and restrictions* in the residence halls (see below). Only students who reside on-campus for the Fall and Spring semesters are allowed to reside in the residence halls during Christmas holiday. Students who reside off-campus for the Fall or Spring semester do not stay in campus housing during Christmas holiday because they will not have been officially checked-in by residence staff and would not have room keys from the residence hall staff prior to Christmas holiday.
Special approval needed
Students are not allowed to be in the residence halls during Christmas holiday, unless they are part of one of the programs mentioned above and have been approved by Housing to stay in their room for specific dates. When a student has been approved, he or she will receive an e-mail from David King, Housing Director, to confirm it. The dates approved will be communicated in the e-mail.
Coaches and other sponsoring staff need to contact Housing in advance to arrange for approval. Once arranged, they will add their own students' names and manage their own group lists at the Special Housing Schedule (login) site.
Administrators who have authorization to view the entire Christmas/Early January list may login here Christmas Holiday list.
*Expectations and Restrictions
The Community Life Statement and behavioral expectations in the Student Handbook are in force during Christmas holiday. Additional expectations and restrictions are as follows:
1. The residence halls are closed to all students not authorized to stay by the Housing Office. Students are only allowed to be in the residence halls during the dates which have been specifically arranged by the Housing Office.
2. No visitors or guests are allowed to stay overnight on campus.
3. There are no ‘open’ hours, therefore no guests or visitors of the opposite sex are allowed in the room. 'Open' privileges are suspended while the residence halls are officially closed.
4. If you are aware of any suspicious behavior in the residence hall area, or an unauthorized visit by someone of the opposite sex, please report it to Public Safety or the Student Life Office immediately.
1. Resident Directors are on vacation and should not be disturbed. If you get locked out, you may contact Public Safety (805-565-6222).
2. Public Safety may be contacted “24/7” for students locked out of their rooms. Residents may be required to show their ID cards or drivers license to get access to their rooms.
Facility & Service Restrictions
1. Students approved to reside on campus during the Christmas holiday period should already be checked into their Spring 2020 housing assignments with the RA (i.e. prior to the Christmas holiday). No on-campus housing is provided to students who currently reside off-campus (during the Fall) or will be off-campus for the Spring 2020 semester.
2. There are no regular meal hours in the dining commons until the weekend preceding the first day of Spring semester classes.
3. Cooking is restricted to the residence hall kitchens, and kitchens in most residence halls will be closed.
4. The residence hall lounges may have the television sets stored away for security reasons.
5. Restrooms will only be cleaned and re-stocked on request, not automatically.
6. Any student may attend college-sponsored events (e.g. basketball games) or conduct business during posted open hours (e.g. library, post office, records, housing). That is, while the residence halls are officially closed, the campus remains open for students who are here for good reasons.